You can see the Great Shelford Parish Council agendas here.
You can see the minutes of Great Shelford Parish Council meetings here.

This is a summary of the Parish Council meeting on Nov 18.

 

This is a summary of the most recent Parish Council meeting:

GREAT SHELFORD PARISH COUNCIL

Minutes

Parish Council meeting held in the Pavilion, Woollards Lane on

Wednesday 21st October 2015

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1.            Present: Councillors Nightingale (Chair and District Councillor), Hodge (Vice Chair), Harwood, Ashurst, Coggins, Watson, Talbott, Nettleton, Fane and Shelton (District Councillor) No member of the public Apologies Received: Councillors Stephen Chittenden, Angela Milson. Absent: County Councillor Kenney, County Councillor Orgee, District Councillor Whiteman Downes

2.            There were no new declarations of interests received. No Members of the public were present

3.            Minutes of the Parish Council meeting of 16th September 2015 were confirmed as being an accurate record and were signed by the Chair.

4.            No matters arising were raised.

5.            ReportsfromElectedRepresentativeswerereceived a) District Councillor Ben Shelton outlined planning changes under discussion that should improve the planning approval process. A discussion on the status of the purchasing of Social Housing confirmed that it would have little impact in South Cambs and that a House of Lords amendment should result in charities being exempt. District Councillor Charlie Nightingale stated the request for hard core covering on Davey Crescent had been rejected in favour of a road widening proposal. b) County Council No County Councillors were in attendance

6.            StandingCommitteeReports

.                      a)  Highways: Chair Mike Nettleton, presented highlights from the attached report with additional comments of

i.                                      Driveway road access mirror to be installed as a trial outside the Post Office / No 20 High Green. Clerk to arrange fitting on purchase

ii.                                    The LHI grant application for the zebra crossing had been submitted and confirmation of acceptance would be chased

iii.                                  The railway crossing shelter has been fitted with a set of local murals and was much improved. Chair Charlie Nightingale is arranging the local painters name tag (Francis Richardson) to be fitted to the shelter frame

.                      Report for 21st October 2015 circulated

.                      b)  Planning: Chair Bridget Hodge, reviewed the minutes of Planning Committee meeting on 28th September 2015 Minutes for 28th September 2015 circulated Councillor Peter Fane had attended the SCDC planning meeting on 14th October when the planning approval changes were discussed. These changes should result in 95% of applications being decided by planning officers with only the most significant applications being referred to the planning committee. Parish Council S106 contributions from developers now have to be made to specific projects – generic contributions are no longer allowed

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c) RecreationGround:ChairMalcolmWatson,advised i. Vat registration is completed

.    d)  Cemetery and Allotments: Chair Helen Harwood presented highlights from the attached report Report for 21st October 2015 circulated

.    e)  Finance and General Purposes: No report items. Next meeting 16th December to review 2016/2017 budget proposals and proposed Precept.

.    f)  Playscape Liaison: Councillor Simon Talbott reported that fund raising proposals were starting to take place and would report as confirmed

.    g)  Police Liaison: No report items. Clerk reported that no response had been received on the commencement of PCSO parking enforcement from Sgt Sandra Davidson.

.    h)  Environmental & Sustainable Shelford: Councillor Peter Fane reported that SPEP initiative had been downgraded confirming that we don't know what funds SCDC will still be able to devote to SPEP, but the Green Deal funding which was being used for some of the measures has been wound up by the Government. Also Climate Energy, which was doing much of the work to improve the energy efficiency of the housing stock in the District has been put into liquidation in anticipation of the reduction of government funding for such schemes. The eCoton scheme, supported by SPEP, which is currently resulting in an additional 50-75 private houses in the district securing solar PV panels at a reduced price before the feed in tariffs are 'slashed' (ie. reduced by 87% in the current proposals) in the New Year.

.    i)  Social Media: Councillor Peter Fane reported no new items. Clerk confirmed posting to Webb site via David Martin was most efficient process

.    j)  Community Association: Councillor Barrie Ashurst reported no new items

.    k)  Parochial Charities: Councillor Simon Talbott reported no new items

.    l)  Twinning Association & Feast Liaison: Councillor Charlie Nightingale reported no new items but updated the council on the status of the Christmas street illuminations. Business and local supporters had pledged sufficient contributions to extend the illuminations to all of Woollards Lane and most of the High Street. Grand Fair and first switch on are scheduled for Friday 27th November at the Memorial Hall.

m) Schools & Library: Councillor Helen Harwood reported other than the well locally reported break in at the school there were no new items.

n) Pavilion: Clerk Winter presented highlights from the attached October report with additional comments of

i.  Update on report of Omnis final retention payment proposed and recommended as £18,789-80p. This was approved to process by the Clerk for the October payment run

ii.            Chair Charlie Nightingale requested a provision of coat hooks in the Pavilion meeting room.

iii.          Councillor Mike Nettleton was requested to pursue costs of Wi-Fi to the pavilion

Report for October 2015 circulated

7.            The S106 indemnity for S/1367/12/FL was reviewed, signed and witnessed for the Clerk to proceed with the claim

8.            The S106 indemnity for S/1380/13/FL was reviewed, signed and witnessed for the Clerk to proceed with the claim

9.            The following quotations were reviewed a) Repairs to Tarmac surface of Memorial Hall car park LSL Surfacing £!,750 + vat Gatward £830 + vat A&S No quotation Decision: Award to Gatward Proposed: Councillor Ben Shelton

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Seconded: Councillor David Coggins

Vote: Unanimous

.    b)  Bus Shelter Repairs Only quote from: S. Bond Woodwork £907 + vat Decision: Award to S. Bond Woodwork Proposed: Councillor Charlie Nightingale Seconded: Councillor Simon Talbott Vote: Unanimous

.    c)  RedecorationofBusShelters Further quotations to be provided

10. Additional Storage facilities in the Pavilion Clerk presented a report and recommendations on improved storage facilities with up to £1,912 + vat + delivery expenditure

Decision: Approved for Clerk to progress Proposed: Councillor David Coggins Seconded: Councillor Helen Harwood Vote: Unanimous

11.Crayfish Survey for Riverbank Project Councillor Stephen Chittenden previous meeting request for approval at a total survey cost of £785-20p + vat with 50% funded by SCDC. Thus GSPC expenditure of £392-60p +vat

Decision: Approved for Clerk to progress Proposed: Councillor Peter Fane Seconded: Councillor Simon Talbott Vote: Unanimous

12.Status of Neighbourhood Plan Councillors Bridget Hodge and Peter Fane updated meeting on progress and were given authority to continue process with neighbouring Stapleford Parish Council.

13.Status of Building Contractors parking on Cambridge Road and Westfield Road Councillors Mike Nettleton and Barrie Ashurst expressed concern over the way Planning Authority had handled this complaint. However, any amount of contractor parking was now allowed at Scotsdales and the respective Planning / Contractor management individuals had agreed a resolution. It was agreed that much greater Parish Council involvement, attention and monitoring should take place when any further such developments are considered or given planning approval.

14.Appointment of Erect Architecture on behalf of PSWG Clerk circulated Erect Architecture proposed appointment documents. Clerk expressed concern over exposure of Parish Council. A cap of £6,500 + four meeting costs was proposed. Meeting with Councillors Mike Nettleton, Simon Talbott, Clerk and PSWG to resolve concerns prior to signing Erect document by Parish Council was agreed.

15.Clerk Mike Winter presented a schedule of payments and receipts for the month of October 2015 (known to date including previously agreed Omnis payment). This was accepted and 18 cheques valued at £26,149-77p for payment duly signed by two councillors.

The Clerk presented a monthly review of budget status was circulated for reference

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The Clerk informed Parish Council that Committee Chairs would receive details of current year budget and YTD expenditure for review and preparation of 2016/2017 proposals prior to 18th November Parish Council meeting.

16.External correspondence received, reviewed and replies agreed as follows a) None

17.Matters raised for future agenda consideration were Previous Items raised not yet considered

.    a)  Critical Succession and Critical Illness plan be produced for future discussion.

.    b)  Review of Council and Committee Minutes, draft, final, issue process timescales and issue method / location within a communications policy. Clerk to draft policy for approval by Parish Council.

.    c)  Network rail to be consulted on footbridge proposal and potential traffic congestion from additional crossing closures expected at 4 per hour in each direction.

.    d)  Update on response of proposal to disperse cost of street lighting to local residents, required by next meeting

.    e)  Review of internal field maintenance costs in comparison to external contractor potential costs

.    f)  Joint meeting of Little Shelford, Stapleford and Great Shelford proposed to review items of common interest

18.With all Agenda items covered the Chair closed the meeting at 2115hrs.

Signed Date

Chair Great Shelford Parish Council

Note. All the above is the official minutes of the Parish Council meeting on 21st October 2015 that have been reviewed by Parish Council with full adoption awaited at the next Parish Council meeting.

  

GREAT SHELFORD PARISH COUNCIL

Communications Summary 15th July 2015 Parish Council Meeting

Public session


: Five members of the public attended, expressing their interest in traffic congestion and parking on Woollards Lane. Chair Nightingale gave a brief explanation on some of the proposed changes with a more detailed explanation in the highways report. Other interest re a more open access to minutes. Chair Nightingale assured that openness was a standard for the Parish Council.

Presentation by Martin Scott of Scott Properties:



Mr Scott summarised their proposal for a 25 acre housing development on Mingle Lane, within the green belt. The proposal is in early stages of development and options on housing types are still under review. The development fall 77% in Stapleford thus further discussions would be via Stapleford Parish Council.

Minutes: Minutes of the meetings of 17th June 2015 were confirmed as accurate records and were signed by Chair Nightingale.

Reports of Elected Representatives


: District Councillor Shelton confirmed the pausing / suspension of the current Local Plan but officer replies are committed to the inspector by the end of the year.

County Cllr Orgee reported that the free bus service to Sawston Village College would be withdrawn after the appeal was lost. Options to address the problem could be to apply for a local highways initiative fund to support additional safety features.

Reports of standing Committees


Highways Committee minutes from the meeting held on 14


th July identified updates on the proposed short term changes to relieve traffic congestion and some longer term options for consideration / consultation. A village meeting is planned for early September to engage in further consultation.

Planning Committee minutes from the meeting held on 14th July 2015 identified that four planning consents were reviewed and one planning refusal had been issued by SC DC.

Recreation Ground & Pavilion Committee: The skateboard ramp refurbishment was completed and back in full use. Rectification work on the outstanding Pavilion issues was to recommence by the contractor on 21st July.

Playscape Working Group:


The PSWG gave a presentation and update on the village views gathered over the Feast and a review of the three Landscape Architects considered for use in any redevelopment. Erect Architecture was the unanimous choice of the PSWG. Funding support was still a challenge. The Parish Council agreed to a £5,000 start-up funding which together with the £1,200 currently raised by the PSWG allowed the group to register as a charity and progress the first design concept stages to start.

Financial settlement of 10 accounts for a total of £11,626.79 was approved.

Note.

All the above is a summary from the official minutes of the Parish Council meeting on 15th July 2015 that have been reviewed by Parish Council with full adoption awaited at the next Parish Council meeting.

You can see a full version of the minutes of the July Great Shelford Parish Council meetings here

 

Great Shelford Annual Parish Meeting 2015

Chairman’s Report

 

Was it really only last summer when the Tour de France sped through the Village with hundreds of us cheering them on?  And in September former Arsenal and Northern Ireland football legend, and Great Shelford resident, Steve Morrow, opened the new sports pavilion along with Jimmy Dean and Wenda Burbidge.

Sadly, final completion of the pavilion is taking a little longer as much of the timber cladding was not to standard and is being replaced.  More happily, we received welcome confirmation from HMRC that they are not pursuing payment of VAT on the construction costs.  We are aiming to ensure we can maximise use of the facility without jeopardising this position.

With increasing road usage and growing popularity of the Village, we are working closely with the County Council Highways Department (which has the ultimate power in respect of highways issues) to manage the traffic and related safety issues throughout the Village.  Church Street, Woollards Lane and High Green are of particular concern.  We were pleased the County Council reduced the speed limits to 30 mph on Cambridge Road and Hinton Way.

We have asked Network Rail to bring forward their next review (not scheduled until 2019) of the situation at Shelford Station, the only station on the line between Cambridge and Liverpool Street Station without a footbridge or underpass.  So far, they are resisting.  As increased train services through Great Shelford are promised, the barriers will be down more often.

Balfour Beatty began updating our street lighting in October.  The promised 6- 8 week programme, a PFI on behalf of the County Council, is still not finished!  We will continue to press them to restore verges, reinstall signage and replace the flower basket supports they removed.  The County Council has said they will not pay Balfour Beatty until they know the Parish Council is satisfied.

We have an energetic and imaginative group of local parents and other villagers, coordinated by Eleanor McCrone, looking at improving play facilities on the recreation ground.  This is a big and expensive project.  Hopefully, most of the funding can be obtained through grants.  Along with the South Cambridgeshire Ecology Officer, we are also looking at how the riverbank can be rebuilt and maintained in such a way as to greatly enhance its enjoyment.

Through the year the Parish Council has been pleased to support: the weekly Shoppers Bus for elderly and less mobile residents in the Macaulay and Chaston area; the Mobile Warden Scheme; the Shelford and Stapleford Youth Initiative, the children’s Summer Reading Challenge and the Friendship Club.  The Feast Committee had a wonderful year handing out £26,000 to local good causes; the Parish Council is pleased to support them.

This has been the first full year since the Parish Council began leasing the car park behind Woollards Lane.  The costs include £12,000 per year for the Lease and £4,600 in Rates.

We were pleased that Arthur Rank received full planning permission for their new hospice close to the Hinsby Roundabout.  Work on this is getting underway.

 I would like to thank my fellow Parish Councillors for their work and support, all of it voluntary and unpaid, and our Village Man, Seamus Fegan.  My thanks also to Tony Smith as he retires after many years’ service with the Parish Council and as Chairman of the Recreation Committee, and to Mike Winter who has stood down as a Councillor in order to take over as Parish Clerk from Ian Kydd who has done an outstanding job.  Mike will continue to manage the pavilion.  Finally, thanks to our District and County Councillors for looking after our interests.

 Councillor Charles Nightingale

Chairman, Parish Council

District Councillor for the Shelfords

Cambridgeshire County Councillors

Name: Gail Kenney
Address: 4a Sedley Taylor Road
Tel: 211547
Email: [email protected]

Name: Tony Orgee
Address: 8 Bourne Bridge Road, Little Abington
Tel: 891464
Email: [email protected]

South Cambridgeshire District Councillors

Name: Ben Shelton