Great Shelford Parish Council minutes

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GREAT SHELFORD PARISH COUNCIL

Minutes

Parish Council meeting held in the Pavilion, Woollards Lane on

Wednesday 21st September 2016 at 1930hrs

…………………….

1. Present: Councillors Bridget Hodge (Vice Chair, Acting Chair this meeting), David Coggins, Angela Milson, Malcolm Watson, Simon Talbott, Barrie Ashurst, Peter Fane, Richard Davies, Charlie Nightingale (District Councillor) Ben Shelton (District Councillor), County Councillors Tony Orgee and Gail Kenney

Mrs Eleanor McCrone, Representing Playscape.

Parish Clerk: Mike Winter

Three members of the public

Apologies Received: Councillors, Mike Nettleton (Chair), Helen Harwood, Stephen Chittenden and Stefan Harris-Wright attending Devolution Seminar on behalf of the Parish Council

District Councillor Whiteman Downes not in attendance

2. There was one declarations of interest received.

Councillor Charlie Nightingale, Payment to T. Nightingale for Village Man replacement services

Public Session Notes

The pedestrian track from Mores Meadow to The Hectare was to receive new gates. Did this mean pedestrian restriction?

Councillor Simon Talbott advised land was Parochial Charities and that the plan was to restrict any potential vehicle access but direct contact with the Parochial Charities was advised.

Concern over the potential removal of High Green telephone kiosk. Chair confirmed the Parish Council was supporting the retention but decision rested with BT.

Romsey Mill representative stated that the Planning application made for a new coffee shop had a parking plan to maintain a play area to the rear, omitted from the Planning application. Chair advised that the information should be forwarded to the Planning authority.

3. To Review applications received for Additional Parish Councillors

One applicant has withdrawn due to moving out of village, leaving one remaining applicant. Invited to next Parish Council meeting if available?

4. Minutes of the Parish Council F&GP meeting of 17th August 2016 were confirmed as being an accurate record with the addition in Item 7 of Mr Ryner and were signed by the Chair.

5. Consider Matters arising from meeting of 17th August 2016

Item 8. Accounts transfer agreed at F&GP for Five Rivers payment not necessary as Amey Grant received prior to payment release. See Accounts report.

Item 10a. Children’s Fun Fair declined by Mr Harris due to cost

Item 10b. Community Association BBQ request. CA allowed event to take place without providing security deposit, Liability Ins and Car Park sectioned off?

6. Reports from Elected Representatives were received

a) District Councillor Ben Shelton and Charlie Nightingale reported

 Consultation on County Council boundaries continues

 District boundaries and Devolution to be reviewed at full Council meeting on Thursday 22nd September 2016

 South Cambs loan to develop Ice Rink on Newmarket Road was to be requested with the condition that the Ice Rink be available to all users not just clubs.

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South Cambs were offering a grant of £10,000 support to any Parish Council willing to trial a village monthly only waste bin collection. This was not considered by the Parish Council.

 The trees at Hinton Way / Shelford Bottom were to be requested for inclusion in a TPO.

b) County Councillor Tony Orgee and Gail Kenney report circulated, main topics

 LHI funding, applications by 30th November 2016 with bids reviewed at Panel meeting on 30/31st January 2017

 City Deal, consultation closing on Monday 10th October 2016

 Parish Council raised topic of Stapleford to Sawston cycle way being considered unsafe. Councillor Tony Orgee confirmed it had also been raised at Sawston Parish Council meeting and advised the Parish Council should e-mail Graham Hughes declaring that the route was unsafe.

7. Standing Committee Reports

New Councillor’s Committee allocation.

 Councillor Stefan Harris-Wright, Recreation Ground and Highways Committees

 Councillor Richard Davies, Recreation Ground and Allotment Committees

Clerk Issued Updated Contact List and Committee Allocation.

a) Highways: Councillor Barrie Ashurst, report circulated, main topics

 Revised location of parking areas along Church Street, options reviewed.

 Pedestrian Crossing in Woollards Lane, Zig Zag restrictions amended to improve parking arrangements but implementation may be delayed until 2017

 Options for location of SID on new posts or lamp-posts discussed.

Next Highways Committee meeting to review all proposals

b) Planning:

 Minutes for 13th September previously circulated

 Neighbourhood Plan meeting, arranged for Wednesday 5th October at Shelford Memorial Hall at 7:30pm

 Local Plan hearing on 9th November

c) Recreation Ground:

 Minutes for 17th August previously circulated

Purchase of additional riverbank facilities deferred until plan for Copse development agreed.

d) Cemetery and Allotments:

 Invoices for year April 2016 to March 2017 to be issued Sept / October 2016

e) Finance and General Purposes:

 Minutes 17th August 2016 previously circulated

f) Playscape Liaison:

Eleanor McCrone, representing Playscape reviewed the proposals for the Copse development.

Proposal to accept Sophie Smith design plan quotation with subsequent materials, equipment and SSYI support up to a maximum expenditure of £7,000.

Proposed: Councillor Malcolm Watson

Seconded: Councillor Simon Talbott

Vote: Unanimous

Financial grants and contributions are available from SSYI and Co-Op Community Fund towards this project.

Playscape are also having a general fund raising event of a Sponsored Charity Abseil down the tower of St Mary's church on Sat 1st Oct.

g) Police Liaison: Councillor Barrie Ashurst, report circulated, main topics

 Incidents on the Stapleford to Sawston cycle way have resulted in police attendance and a statement from the police that the cycle way needs improving

 Parking Enforcement to be reviewed at next Highways meeting

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h) Environmental & Sustainable Shelford: Councillor Peter Fane reported

A Green Living Event was to be held on Sunday 25th September at 2 - 4.30 pm,

Venue, The Johnson Hall, 1 Gog Magog Way, Stapleford CB22 5BQ

i) Social Media:

Great Shelford Web site at shelford.lucidata.com will cease to update from 17th October 2016.

The new Parish Council operated website will be established asap.

j) Community Association: No new report items

k) Parochial Charities & Schools: No new report items

l) Twinning Association & Feast Liaison: No new report items

m) Library: No new report items

n) Local Liaison Forum, City Deal: No new report items

Next Meeting on 26th September 2016 at Coton Village Hall, 19:30 – 21:30

o) Pavilion: Clerk Mike Winter full report previously circulated, main topics

 Upgrading of Pavilion Roof drainage quotation of £425

Proposed: Councillor Malcolm Watson

Seconded: Councillor David Coggins

Vote: Unanimous

 Village Man additional equipment for new work schedule, expenditure of up to £1,500

Proposed: Councillor Simon Talbott

Seconded: Councillor Ben Shelton

Vote: Unanimous

 Village Mans absence for family funeral approved but not to be part of employment contract

8. Increased charges to Sports Clubs for misuse of Recreation ground and Pavilion

Proposal reviewed as Agenda Note circulated, with addition of Clerk to have discretion of issue on all potential charges and to circulate note to all club users

Proposed: Councillor Ben Shelton

Seconded: Councillor Simon Talbott

Vote: Unanimous

9. Review Quotations and Expenditure for Memorial Hall flower beds

Agenda Note Circulated

Under supervision, Brownies to take over flower bed maintenance with a budget of £400 for plants and a Quotation of £183.32p for labour to dig out flower bed

Proposed: Councillor Charlie Nightingale

Seconded: Councillor Malcolm Watson

Vote: Unanimous

Cost Allocation to Highways as Grass Verges cutting etc.

10. Review Quotation for Stonehill Allotment hedge cutting

Agenda Note Circulated

Quotation of £2,189 for cutting of all perimeter hedges at Stonehill allotments

Proposed: Councillor Angela Milson

Seconded: Councillor Ben Shelton

Vote: Unanimous

11. Options and Quotation for Maintenance of Clay Pit area discussed.

Agenda Note Circulated

Quotations held in abeyance. Councillor Bridget Hodge arranging initial clear up with the Wildlife Trust and an agreed annual maintenance plan. 4

12. Review and Approve Financial monthly accounts for payment and Note receipts

Clerk Mike Winter presented a schedule at meeting of Payments and Receipts for Month of September in Financial Year 2016 / 2017

This was accepted with 13 cheques valued at £10,721-55p for payment

 Chair Mike Nettleton was now on signature list and Barclays had provided £105 compensation for the delays

Clerk advised that current account balance may require £10,000 transfer from savings account prior to next Parish Council payment meeting (Subject to date of Precept receipt) and requests authority for the transfer if necessary

Proposed: Councillor Simon Talbott

Seconded: Councillor Malcolm Watson

Vote: Unanimous

Clerk advised that if ½ year precept arrives in early October 2016 the account will be in excess of the FSCS limit, thus a transfer of £24,000 to the Nationwide account would be necessary and requests authority for the transfer

Proposed: Councillor Malcolm Watson

Seconded: Councillor Charlie Nightingale

Vote: Unanimous

13. External correspondence received, reviewed and replies agreed as follows

a) E-mail from Charles Duthrie Smith re Post Office

 Councillor Richard Davies requested to contact and advise accordingly

b) Response from Grange Field owners received

 Noted for further contact

c) Request for Parish Council to maintain unattended grass strip at Maris Green

Clerk arranged for village man to provide ½ days work in clearance as immediate assistance but area not supported by Parish Council maintenance. County Council believed responsible. Clerk advised by County Councillors present to advise residents of Maris Green to contact Peter Taylor at County Council

d) E-mails re removal of Telephone kiosk at High Green, dealt with under Public Session Notes

e) Invitation from Amey to Awards Events on 9th November 2016. 1 to 3 Parish Council representatives invited. Names to be confirmed by 14th October 2016.

14. Matters raised for future agenda consideration were

Next Meeting

a) Tree survey of all Parish Council responsibility tree locations

Outstanding from previous meetings

a) Critical Succession and Critical illness proposals to be reviewed

b) Communications policy for review of Council and Committee Minutes, draft, final, issue process timescales and issue method / location.

c) Update on proposal to disperse costs of street lighting to local residents for 2016/2017

d) Presentation from Network rail on footbridge proposal and Frequency of barrier closure to be requested?

15. With all Agenda items covered the Vice Chair closed the meeting at 2150hrs.

Reminders

 Next Parish Council Meeting - Wednesday 19th October

 Neighbourhood Plan Meeting - Wednesday 5th October at 7.30pm in Shelford Memorial Hall

Note. All the above is the official minutes of the Parish Council meeting on 21st September 2016 that have been reviewed by Parish Council with full adoption awaited at the next Parish Council meeting

Signed Date

Chair

Great Shelford Parish Council

GREAT SHELFORD PARISH COUNCIL

Draft Minutes

Parish Council meeting held in the Pavilion, Woollards Lane on Wednesday 16th September 2015

…………………….

1. Present: Councillors Nightingale (Chair and District Councillor), Harwood, Ashurst, Coggins, Milson, Watson, Talbott, Nettleton and Chittenden

County Councillor Orgee

Five member of the public

Apologies Received: Councillors Hodge (Vice Chair), Fane and Shelton (District Councillor) and County Councillor Kenney

2. There were no new declarations of interests received.

11 Members of the public present stated their concerns over

a) The complex traffic proposals made by the Parish Council were welcomed and it was accepted that with the varied views it would be difficult to please all those who had contributed to the discussion

b) The double yellow lines increases in Church Street will not work, may cause further problems and should be halted until a wider review is available

c) Traffic Lights in Church Street present many challenges and cannot be fully considered until other factors available

 Costs

 CCC Review

 Noise

 Emissions build up

 Effects on speed and accidents

 Cars delivering children to the school may not know status of traffic lights

d) Changes to parking at High Green require further review

e) Members of the public requested if any children had been injured in Church Street, confirmed as not to anyone’s knowledge but many near misses believed to have occurred.

3. A Review of the Parish Council meeting minutes of 15th July 2015 was conducted as signed at the Parish Council F&GP meeting on 19th August 2015

4. No matters arising were raised.

5. Minutes of the Parish Council F&GP meeting of 19th August 2015 were confirmed as being an accurate record and were signed by the Chair.

6. No matters arising were raised.

The Chair revised meeting agenda rotation to accommodate the update from Chair of the Highways Committee as agenda items 8a and 10 for the benefit of the members of the public who had attended the meeting. See below as 8a and 10

7. Reports from Elected Representatives were received

a) District Councillor Charlie Nightingale confirmed that after a meeting with the owners of Waverley Park that no sale was currently envisaged and thus rumours circulating were untrue. Additional parking for up to 6 vans had been arranged at Scotsdales for contractor vehicles from Cambridge Road building site, that had been causing local residents concern and that use / planning restrictions on former Hill Trees Public House on Babraham Road site were going to court on Thursday 24th September 2015

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b) County Councillor Tony Orgee reported highlights from the attached report and covered

additional items of

 Outlined official process for a Traffic Regulation Order (TRO) to be followed for the

proposed village changes and confirmed that if individual objections to any item on a TRO

the CCC would then have to decide whether to proceed or not, but it would be unlikely that

part of an application would be granted, if objections to other parts

 Believed that safety issues at High Green were still an issue

 Street cleaning / drain clearing problems, stating a response was currently taking place

however a staff shortage had recently been identified due to transfers to the City Deal

 Travellers at local site had been given 1 week to move prior to a CCC injunction

 Local address grass verge identified with Japanese Knotweed had not been addressed.

Clerk to provide photos direct for action to be chased

Report for September 2015 circulated

8. Standing Committee Reports

a) Highways: Chair Mike Nettleton, presented highlights from the attached report with additional

comments of

i. Removal of parking spaces in High Green still under discussion

ii. Deferral of double yellow lines from Water Bridges until next year with other safety

measures

iii. Proposal items as published on 21st August 2015 with the 16th September report

changes be taken forward as a block for approval

Proposed Councillor Charlie Nightingale

Seconded Councillor Simon Talbott

Carried, Unanimous

iv. LHI Grant to assist funding of Zebra crossing being prepared by Highways Chair and

Clerk

v. Village Rail user group suggested to invite comments on concerns over increased rail

crossing closure and effects on road traffic congestion

Report for 16th September 2015 circulated

b) Planning: In absence of Chair Bridget Hodge, the minutes of Planning Committee meeting on

2nd September 2015 were reviewed

Minutes for 2nd September 2015 circulated

c) Recreation Ground: Chair Malcolm Watson, advised

i. A Crayfish Ecological Survey was necessary on the Recreation ground riverbank prior

to any development at a cost of £392-60p + vat. Clerk to process for next meeting

ii. Various Parish Council Policy documents required for riverbank funding application.

Clerk to provide available documents for review with Chair and Councillor Stephen

Chittenden

d) Cemetery and Allotments: Chair Helen Harwood expressed concerns over frequency of

cemetery grass cutting and requested an additional tidy up from the Village Man. Clerk to

arrange when available

e) Finance and General Purposes: Minutes of F&GP Committee meeting on 19th August 2015

had been previously adopted

f) Playscape Liaison: No new items to report

g) Police Liaison: No new items to report

h) Environmental & Sustainable Shelford: No new items to report

i) Social Media: No new items to report

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j) Community Association: Chair Charlie Nightingale reported that the Community Association had agreed to a £200 contribution towards the Village Christmas Illuminations. Clearing out of the Parish Council records in the Memorial Hall has been requested. Space to be identified in the Pavilion.

k) Parochial Charities: Meeting due on 17th September 2015

l) Twinning Association & Feast Liaison: A new notice board has been installed and a visit to France was being planned for next year

m) Schools & Library: No new items to report

n) Pavilion: Clerk Winter presented September report. Omnis outstanding work is now almost complete and clearance of £25k retention less claims to be proposed at net Parish Council meeting. VAT registration is imminent.

Report for September 2015 circulated

9. Review of discussion and views resulting from the Village meeting on 8th September 2015 covered by Highway Committee report

Notes of Village Meeting on 8th September 2015 circulated

10. The proposal for a CCC survey to outline design of a Traffic Light system on Church Street, reviewing complexity and potential costs, resulting from extensive support at the Village meeting on 8th September 2015 was discussed at length.

The following points are noted

 Traffic light system would have to monitor approximately 600m of road with parked cars, driveway exits and other complex conditions

 Cost indication £150,000 > £650,000 are significant and require external support

 Highways Chair has drafted a proposed traffic light scheme for CCC review on Tuesday 22nd September that may result in a preliminary study at a cost of £1,000 > £2,000. Highways Chair was instructed not to offer to fund any initial study.

 Councillor Barrie Ashurst from 3 mornings of observations that the current temporary lights were a waste of time as high speed departures from the lights are common. It was also estimated that 80% of traffic flow was a rat run via the village

 Chair Charlie Nightingale confirmed no funding was available for this topic and external funding was necessary

 County Councillor Tony Orgee advised that the Parish Council should not offer to pay for such a scheme and the CCC was responsible for any scheme necessary and had a duty to give advice to the Parish Council

 Other additional considerations of improved road signage (Obstructed Road) could be considered

An analysis of full project costs after CCC meeting and cost of any feasibility study to be prepared for discussion at the next Parish Council meeting on 21st October 2015

11. Approval of a grant payment of £1,000 allowing a PCSO to be deployed for 42 hours outside of their normal duties on voluntary overtime over a six month trial period, for the specific purpose of attending to village parking infringements was debated.

Chair Charlie Nightingale stated Stapleford Parish Council had offered to contribute £500 towards the total cost for the coverage of two roads in Stapleford. Whilst this was a generous offer from neighbouring Stapleford Parish Council the Committee agreed that the full 42hrs of PCSO time was necessary in Great Shelford and thus declined the offer from Stapleford. Clerk to inform Stapleford Clerk.

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Most Councillors considered it appalling that the Council was being asked to pay for PCSO time to manage a parking problem. However, no immediate alternative was available other than the District Council taking over in the longer term when parking revenue could be used to fund the policing of parking.

Proposed Councillor Mike Nettleton

Seconded Councillor Charlie Nightingale

Carried, 7 For, 2 Against

Clerk to confirm with Sgnt Sandra Davidson and arrange administration

12. Clerk Mike Winter presented a schedule of payments and receipts for the month of September 2015 (known to date). This was accepted and 12 cheques valued at £6,228.76p for payment duly signed by two councillors.

The Clerk presented a monthly review of budget status was circulated for reference

The Clerk informed Parish Council of S106 claim for 63 Hinton Way had just been received, it would be an agenda item at next meeting for minute approval and witnessed signature

13. External correspondence received was reviewed and replies agreed as follows

a) Request from resident to erect permanent 30 mph signs on Cambridge Road or replace stuck on advisory signs as previous have faded.

Parish Council agreed to replace faded sigs with current stock as permanent signs contravene legislation

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14. Matters raised for future agenda consideration were

Previous Items raised not yet considered

a) Critical Succession and Critical Illness plan be produced for future discussion.

b) Review of Council and Committee Minutes, draft, final, issue process timescales and issue method / location within a communications policy. Clerk to draft policy for approval by Parish Council.

c) Network rail to be consulted on footbridge proposal and potential traffic congestion from additional crossing closures expected at 4 per hour in each direction.

d) Update on response of proposal to disperse cost of street lighting to local residents, required by next meeting

e) Review of internal field maintenance costs in comparison to external contractor potential costs

f) Joint meeting of Little Shelford, Stapleford and Great Shelford proposed to review items of common interest

15. With all Agenda items covered the Chair closed the meeting at 2130hrs.

Signed Date

Chair

Great Shelford Parish Council

Note. All the above is the official minutes of the Parish Council meeting on 16th September 2015 that have been reviewed by Parish Council with full adoption awaited at the next Parish Council meeting.

Great SHELFORD PARISH COUNCIL

Minutes

Parish Council meeting held in the Pavilion, Woollards Lane on Wednesday 15

th July 2015

…………………….

1. Present: Councillors Nightingale (Chair and District Councillor), Hodge (Vice Chair), Shelton (District Councillor), Ashurst, Coggins, Fane, Milson, Watson, Talbott, Nettleton and Chittenden

County Councillor Orgee

Five member of the public

Apologies Received: Councillor Harwood

Not in Attendance: County Councillor Kenney

2. There were no new declarations of interests received.

Members of the public present stated their concerns over

a) Traffic congestion problems in Woollards Lane and proposed parking changes regarding the consultation process. Attendees wished to impress upon Parish Council that local retail business rely on a thriving community where suitable, convenient and ample parking was a high priority. Chair Nightingale responded giving a brief explanation of the proposed changes with a more detailed explanation to be given as part of the Highways report.

b) Openness / availability of previous meeting minutes to the public requested to be more visual. Chair Nightingale assured that no actions were being taken in secret and a revised method of release of minutes with a communications summary was just in place. Library records of minutes would also be updated.

3. The Chair invited Martin Scott, Managing Director, Scott Properties to present their proposals for a housing development on Mingle Lane and stated all further communication on this development would be via Stapleford Parish Council.

Presentation covered the following topics

 Site is a 25 acre Green Belt location

 Location falls in Stapleford 77% and Great Shelford 23%

 Stapleford Parish Council meeting identified need for bungalows and affordable housing on the site along with a full mix of housing types for consideration

 Green belt erosion and traffic issues to be considered

 Sustainable proposal was envisaged to help local communities thrive

 All requests for ideas to improve the site sustainability would be considered

 Still very early stages but consultation would be available at any time in the process

4. Minutes of the Parish Council meeting of 17

th June 2015 were confirmed as being an accurate record and were signed by the Chair.

5. No matters arising were raised.

The Chair revised meeting agenda rotation to accommodate an update from the PSWG as agenda items 8 and 9.

6. Reports from Elected Representatives were received

a) District Councillor Shelton confirmed the pausing / suspension of the current Local Plan. Officers are committed to a reply to the inspector by end of the year.

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Chair and District Councillor Nightingale had called a meeting to discuss traffic gridlock in Trumpington area. Fifteen people attended a meeting at the site, including the Head of Highways. The next meeting will take place on 21

st September and quarterly afterwards to continually monitor traffic status.

b) County Councillor Orgee reported highlights from the attached report covering

Withdrawal after appeal, of free bus service to Sawston Village College from villages in excess of 3 miles away. This covers Great Shelford, Little Shelford and Stapleford. Documentation to be sent out to all parents detailing reasons for service withdrawal. It is advised that any further response is held until documents received. Options to address the situation could be Parish Council funding in association with Local Highways initiative funding scheme (Sent out to Parish Councils on 15

th July 2015, for response by November, advisory meeting planned 17th September) Available funding is up to £10k for implementation of highways safety measures but was not applied for in previous years.

Inner Spine Road at Addenbrookes / Trumpington Development could provide Land supply release for SCCC of up to 600 houses over the next 3 to 4 years

Attached, full report for July 2015

7. Standing Committee Reports

a) Highways

: Chair Nettleton, presented a review of the Committee Minutes from meeting 14th July 2015 covering the following

i. Proposed village meeting early September 2015 to review proposals

ii. Parking space outside No 20 High Green to be removed, improving visibility and timing restrictions placed on other bays

iii. Hinton Way / Orchard Road & Tunwells Lane / Elms Ave junctions to be yellow lined

iv. Church Street, agreement couldn’t be reached on potential methods of improvement. A specialist traffic consultant to be engaged to advise the Parish Council

v. Woollards Lane, after consultation with all local businesses, Tesco to arrange deliveries by 0700hrs and be clear by 0800hrs. Bay outside bike shop/ M. Lewis to be removed. Disabled parking bay moved to current standard parking bay. Remainder to be double yellow lined with no loading 0800hrs to 1830hrs. HGV loading bay approximately where current double parking bay is located.

vi. Pedestrian Safety issues considered of crossing between Haarts and dentists or a favoured Pedestrian Priority zone and a 20 mph restriction along Woollards Lane. No decision taken on these options, being referred to Gavin Wiseman for advice

vii. Strong business support for one way system won’t be progressed at this stage

viii. Speeding along Hinton Way

ix. Parking on Chaston Road for use of cycle way to be investigated

Attached Minutes for 14

th July 2015

b) Planning

: Chair Hodge, presented a review of the Committee Minutes from meeting 14th July 2015 covering the following.

Four planning consents were reviewed and responded to accordingly. One Refusal had been issued by SCDC from the previous meeting.

Attached Minutes for 14

th July 2015

c) Recreation Ground

: Chair Watson, advised from other Councillors

i. RISK assessment relating to Cricket matches from Councillor Ashurst was completed and indicated need for some kind of protective Pavilion roof netting, improved signage and better emergency access via Recreation ground Gate. All items referred to

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Recreation Ground Committee meeting for decision process except Clerk requested to change gate access key lock to combination lock.

ii. Skateboard Ramp successfully upgraded and back in use with top handrails approved for red staining asap.

iii. Advertised Fun Day 31

st August, Bouncy Castle not on Recreation booking schedule for Liability Insurance, to be reviewed / investigated by Chair

d) Cemetery and Allotments

: In absence of Chair Harwood it was noted that Councillor Ashurst had conducted various repairs in the cemetery grounds.

e) Finance and General Purposes

: No report presented

f) Playscape Liaison

: Councillor Talbott expressed Parish Council thanks to the PSWG for their excellent work and detailed review of the proposals.

g) Police Liaison

: Councillor Ashurst presented July report for comment and Parish Council acceptance covering

i. Speeding on Hinton Way, raising potential for Speedwatch Kit to be jointly purchased by local villages. Note to be circulated to relevant Parish Councils to identify joint funding support.

ii. Local drug problems continue. Police advise any viewed incidents be reported immediately.

Attached, full report for July 2015

h) Environmental & Sustainable Shelford:

No report presented

i) Social Media:

No report presented.

j) Community Association:

Councillor Ashurst presented July report for comment and Parish Council acceptance covering

i. Parish Council storage facilities in Village Hall

ii. No other major issues

Attached, full report for July 2015

k) Parochial Charities:

No report presented

l) Twinning Association & Feast Liaison:

No report presented

m) Schools & Library:

No report presented

n) Pavilion:

Clerk Winter presented July report for comment and Parish Council acceptance. Omnis to recommence rectification work on 21st July, any outstanding work when they leave site will be commissioned to alternative suppliers and cost deducted from Omnis contract retention.

Damaged Patio door approved for repair at Parish Council expense.

Paving slabs to rear of entrance ramp and around skate board ramp approved for fitting or replacement

Potential BT internet at pavilion clarified as very slow, response from Virgin to be chased.

Attached, full, report for July 2015

8. Update presented by Eleanor from PSWG on progress since April meeting as

a) Focus Groups involved, designed and built website for info and funding support, consultation stand at Shelford Feast, professional fund raisers assistance obtained.

b) Registration as a charity requires funding of £6,000 to be in place, currently holding £1,200

c) Evaluation of three Landscape Architects being considered for the Recreation Ground redevelopment, resulted in Erect Architecture being the unanimous choice of the committee and thus recommended to the Parish Council for approval / appointment subject to funding availability

Proposal to accept the PSWG recommendation was made by Councillor Watson and seconded by Councillor Nettleton. Vote was unanimous.

Attached, full, report for July 2015

PSWG requested Parish Council permission to display the feast story boards on the recreation ground to encourage further support and funding. Referred to Recreation Ground Committee for approval. 4

9. Proposal to increase funding from the £3,000 agreed on 13

th April to £5,000 was made by Councillor Nettleton and Seconded by Councillor Talbott. Vote was unanimous

This enables PSWG to register as a charity and provides funding for the first two planning stages of proposal, eventually giving the PSWG a working proposal to encourage further funding.

10. Clerk Winter presented a schedule of payments and receipts for the month of July 2015 (known to date). This was accepted and 10 cheques valued at £11,626.79p for payment duly signed by two councillors.

11. External correspondence received was reviewed and replies agreed as follows

a) Network Rail confirming only 5 incidents at the Station level crossing in past 12monts and that no budget is available for improvements. Clerk to write again re increased frequency of trains and additional traffic congestion resulting.

b) Advertising boards and van parking on Hinton Way, verbal agreement reached with van user to park in a safer location.

c) Poppy Appeal Organiser to be requested by Clerk to provide four wreaths, Community Association, Church, Parish Council and one other tba.

d) Station Court Manager to be advised by Clerk that shelter is responsibility of Parish Council and it is accepted that a smartening up is required. Highways Committee to contact re proposals but a shelter should remain.

e) E-mail from Alistair Cook re GSPC listing as ACVs the Square & Compass and Plough pubs not reviewed

f) Damage to verges at Spinney Drive to be taken to District Council by Chair Nightingale for action.

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12. Matters raised for future agenda consideration were

Previous Items raised not yet considered

a) Critical Succession and Critical Illness plan be produced for future discussion.

b) Memorial Hall, Drain works quotes. Clerk to chase as only one received.

c) Review of Council and Committee Minutes, draft, final, issue process timescales and issue method / location within a communications policy

d) Presentation from Network rail on footbridge proposal to be requested

e) Update on response of proposal to disperse cost of street lighting to local residents, by September 2015

f) Review of internal field maintenance costs in comparison to external contractor potential costs

13. With all Agenda items covered the Chair closed the meeting at 2120hrs.

Signed Date

Chair

Great Shelford Parish Council

Note.

All the above is the official minutes of the Parish Council meeting on 15th July 2015 that have been reviewed by Parish Council with full adoption awaited at the next Parish Council meeting.

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