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Great Shelford Parish Council

GREAT SHELFORD PARISH COUNCIL

Minutes

Parish Council meeting

Wednesday 15th March 2017

…………………….

1. Present: Councillors Mike Nettleton (Chair), Malcolm Watson, Peter Fane, Richard Davies, Barrie Ashurst, David Coggins, Helen Harwood, Simon Talbott, Carrie Hillard, Charlie Nightingale (District Councillor), and Tony Orgee (County Councillor)

Parish Clerk: Mike Winter

Three members of the public.

Apologies Received: Councillors Bridget Hodge (Vice Chair), Stefan Harris-Wright, Angela Milson, Ben Shelton (District Councillor) and Gail Kenney (County Councillor)

District Councillor Whiteman Downes not in attendance

2. There were no declarations of interest received.

3. The meeting was then adjourned for up to 10 minutes when members of the public were able to ask questions of the Council and put forward points of view in respect of the business on the agenda.

PCSO Chris Wiseman the micro beat manager for Great Shelford spoke on the activity and set up of the micro beat initiative.

 His Micro beat covers Great Shelford and Melbourne

 Event based Policing determines specific locations

 Contents thefts from Outhouses and Sheds are major crime areas

 Both villages still considered to be low crime areas

 Neibourhood policing has changed with no specific police teams but events like operation Hunter are a local feature

Questions & Answers

 How much time spent in Villages

Not all PCSO time is on Micro beat

Micro beat carried out on foot or in car, sometimes bike

 What is Smart Water

Invisible property marker that under investigation code marks individual property over a substantial time period

 How is Village Parking problem being addressed

Car parking reporting system introduced by Inspector Sutherland by logging on to http://tinyurl.com/SouthCambs-Parking and posting report or pictures. Results collated for hotspots and action taken when necessary

With no further issues raised by the public attending, the meeting was reconvened at this point for the Parish Council Agenda

4. Minutes of the Parish Council meeting of 15th February 2017 were confirmed as being an accurate record and were signed by the Chair.

5. Consider Matters arising from meeting of 15th February 2017

 Item 5 (From previous Item 7c & 9)

Councillor Stefan Harris-Wright colleague had provided a structural review of the Recreation Ground shelter. It concluded that all sections of the shelter were structurally necessary and it should not be altered in any way. It was agreed to take no action and reconsider new proposals at some stage in the future. 2

6. Reports from Elected Representatives were received

a) District Councillor Charlie Nightingale Ben verbally reported

 Changeover of Refuge collection dates for Great Shelford went smoothly, except for some traffic congestion that delayed a few locations collection to the following day.

 Heidi Allen MP for South Cambridgeshire would be officially opening the new village Post Office (Kash Stores) on Friday 24th March at 1030hrs. Chair requested Councillor Nightingale to discuss and advise Parish Council on all such future SCDC arrangements prior to any announcements. This was agreed.

b) County Councillor Tony Orgee March report previously circulated and reviewed, main topics

 CCC Budget agreed at £24 per year for a Band D property

 LLF (A 1307) Local Liaison Forum, meeting of 20th February. Additional proposals had been put forward. The meetings view was that a pause in the process should be undertaken whilst additional consultation takes place and gave support to a wider location version.

 LHI Scheme proposal for Great Shelford had been granted at £4,000 contribution towards the £9,600 total scheme cost.

7. Standing Committee Reports

a) Highways: March report previously circulated, main topics

 Station Rd approach to level crossing. Some surface dressing needs to be applied but awaiting permission from Network Rail due to close proximity.

 Confirmed LHI Scheme grant of £4,000 contribution towards the £9,600 total scheme cost.

 Next Year LHI Grant application to consider a Safety review of Granhams Rd / Cambridge Rd Junction

 2016 Highways changes are progressing and the Zebra crossing design is finalised with work expected to commence in May 2017

b) Planning: Minutes for 23rd February 2017 meeting previously circulated

 No additional information

c) Recreation Ground: Minutes for 22nd February and February report previously circulated, main topics

 Feast container now cleared and disposal to be arranged

d) Cemetery and Allotments: March report previously circulated, main topics

 Cemetery, tree brought down in wind being attended imminently and CGM clear up of many year debris with first grass cut of the year also imminent. Garden gang to meet soon for further tidy up.

 Allotments, overgrown plots to be rotavated by contractor.

 Garden Gang, met twice in last month. Volunteer numbers vary but all are enthusiastic.

High Street bushed areas have been seriously cleared out and now look well kept.

e) Finance and General Purposes:

No new updates

f) Neighbourhood Plan Joint Committee: Minutes for 27th February 2017 meeting previously circulated

 Housing Needs Survey Issued by ACRE for return by 31st March 2017

 ACRE Inception meeting 4th April at Coxes Close

 Focus and Spotlight groups progressing

g) Playscape Liaison: Minutes of Group meeting on 6th March 2017 previously circulated

 Stakeholder meeting planned with Erect then PC adoption prior to Planning application

 Major Fund raising event for 2017 is the Shelford Fun Run

h) Police Liaison: March report previously circulated, main topics

 Turnout at Police Panel meeting on 23rd March very low

 Negative publicity regarding Police not regularly policing villages

Illegal or dangerous car parking reporting system introduced by Inspector Sutherland by logging on to http://tinyurl.com/SouthCambs-Parking results will be analysed and crackdown days if appropriate undertaken

3

i) Social Media:

 Updating of GSPC website now in place as documents issued.

 Backlog since December 2016 being addressed

j) Community Association:

No new updates

k) Parochial Charities & Schools:

No new updates

l) Twinning Association & Feast Liaison:

No new updates

m) Library:

No new updates

n) Local Liaison Forum, City Deal:

No new updates

o) Pavilion: March report previously circulated, main topics

 Cricket U13 team will now also play at Great Shelford

 Storage facilities size requirements to be agreed with PSWG

 Use of Pavilion Toilets to be considered on same terms as previous ½ Term arrangements

 Heating system continues to cause problems. Clerk awaiting quotations and advice after Munro review

8. Ratify Terms of Reference to the Neighbourhood Plan Group

Terms of Reference circulated and reviewed

Changes, Parish Council will not ratify Steering Group members

9. Approve and Sign the Memorandum of Understanding with the Playscape Working Group

MoU circulated for review and approval

No changes considered necessary

Proposed; Councillor Malcolm Watson

Seconded: Councillor Simon Talbott

Vote: Unanimous

MoU signed by Parish Council and Playscape representatives

10. Review Arrangements, External Communication & Format for the APM, Wednesday 19th April

Councillors Angela Milson and Peter Fane update on progress

 Blitz letter to 2,300 residents with contact request information

Councillor Angela Milson arranging volunteer delivery

 Chair of each Committee to give a short presentation

 Panel of Committee Chairs to answer questions

 Five Important Topics to be presented

 Clubs and Associations contacted for reports, last date for receipts, 2nd April 2017. All reports received to be on Parish Council Website

 Councillors Angela Milson or Peter Fane to contact Simon Sparrow re sound system

 Refreshments for 100/120 attendees

 Councillor Barrie Ashurst to arrange projection screen, Clerk to provide laptop, projector and cables

11. Review Rob Mungovan, SCDC Ecology Consultancy Officer additional recommendations on Riverbank access and other topics

Councillor Simon Talbott and Clerk meeting with Rob Mungovan on site Friday 10th March resulted in following proposals

 Sink into current stone line out of water, railway sleepers interspaced with stones to secure entrance

 Use extremely large stones. boulders or slabs at side of access in water line to restrict water flow and secure edges

4

If necessary take railway sleeper stone supports into water line with specially prepared sleepers. Sweet Chestnut recommended.

 Secure full length of riverbank with protective fencing as edges being damaged by dog, duck and human traffic, until growth is established. Probably for next 12 months.

Clerk to discuss potential work with Steve Bond for an estimate

9. Review and Approve Financial monthly accounts for payment and Note receipts

Clerk Mike Winter presented a schedule at meeting of Payments and Receipts for Month of March in Financial Year 2016 / 2017

This was accepted with 15 cheques valued at £5,783 - 84p for payment

Street Lighting Invoice from CCC paid at previous meeting for £1,824-01p has been replaced by Invoice for £1,063.16p with no explanation. Clerk to request payment refund. Note. Previous year & Budget for this year £1,250

2016/17 Financial Year Accounts to 31st March 2017 will be presented for approval and submission for Annual Audit at Parish Council meeting on 10th April 2017

10. Review of new external Correspondence

 E. Smart, Bus Stop sign at Foxhill (Outside 241 Hinton Way) faded and only fixed with cable ties. County Councillor Tony Orgee advised this was a County Council responsibility.

 Balfour Beatty, Street lighting move from 17 Woollards Lane to side of Tesco. Councillor Barrie Ashurst to review with CCC

 Civic Voice. Org, Free Workshop on War Memorial maintenance funding, 26th April in Cambridge at 0945 to 1300hrs. Chair Councillor Mike Nettleton to discuss with potential none Councillor Representatives who may be interested in attending.

11. Matters raised for future agenda consideration were

a) General village road markings for revitalising

12. With all Agenda items covered the Chair closed the meeting at 2105hrs.

Reminders

 Next Parish Council Meeting, Monday 10th April 2017, 7:30pm at the Pavilion.

 APM, Wednesday 19th April 2017, 1900hrs at the Memorial Hall

Signed Date

Chair

Great Shelford Parish Council

GREAT SHELFORD PARISH COUNCIL

Minutes

Parish Council meeting held in the Pavilion, Woollards Lane on

Wednesday 15th February 2017 

1. Present: Councillors Mike Nettleton (Chair), Bridget Hodge (Vice Chair), Malcolm Watson, Peter Fane, Richard Davies, Barrie Ashurst, David Coggins, Helen Harwood, Angela Milson, Stefan Harris-Wright, Charlie Nightingale (District Councillor), Ben Shelton (District Councillor) and Tony Orgee (County Councillor)

Parish Clerk: Mike Winter

Chair announced Councillor Stephen Chittenden had resigned from Parish Council with immediate effect.

Clerk checking Co-Option process previously used is still applicable.

Vacancy to go Notice Board as soon as cleared by SCDC Electoral Services

Two members of the public.

Apologies Received: Councillors, Simon Talbott, Stefan Harris-Wright, Carrie Hillard and Gail Kenney (County Councillor)

District Councillor Whiteman Downes not in attendance

2. There were two declarations of interest received.

Councillor Mike Nettleton, Eagle Analysis Invoice on payment schedule.

Councillor Helen Harwood, garden gang expenses on payment schedule

3. The meeting was then adjourned for up to 10 minutes when members of the public were able to ask questions of the Council and put forward points of view in respect of the business on the agenda.

Jim Rickard, Ashen Green resident, declared his involvement in the Neighbourhood Plan group and reviewed the current position of the group. The Parish Council were asked to support the group and that the groups Terms of Reference would be referred to the next Parish Council meeting for agreement along with a proposal on ratification of membership for Parish Council information only.

Parish Council support was provisionally given to the Neighbourhood Plan group.

With no further issues raised by the public attending, the meeting was reconvened at this point for the Parish Council Agenda

4. Minutes of the Parish Council meeting of 18th January 2017 were confirmed as being an accurate record and were signed by the Chair.

5. Consider Matters arising from meeting of 18th January 2017

 Item 7c & 9

Clerk re Recreation Ground shelter.

On review by Clerk, considers that removal of screens, as instructed may seriously deteriorate the structural integrity and cause a serious safety seating hazard with no back to seating poles.

Clerk recommends not progressing this action and considering any other options.

Councillor Stefan Harris-Wright offered a colleague who could provide a structural review of the shelter. This was agreed as necessary prior to any potential changes.

 Item 12

Clerk advised Defibrillator Cheque received from The Shelford Support Group was now out of date any support will require a new cheque issue

2

Currently proposed outside Tesco in an open environment will require an outdoor pack

(Unlocked?) at approximately £1,400 plus fitting.

This will not be insured for theft, use or liability.

Further Parish Council investigations into costs, use, positioning and central register info are to

be undertaken.

The topic will be brought back to the Parish Council Agenda when all issues are clearer for

approval.

 Item 13

Clerk reported Precept Application agreed with SCDC of £185,000

Response from SCDC, the precept of £185,000 will give a band D equivalent of £93.81 in

2017-18, this is a decrease of 40p or 0.40% below the band D equivalent charge in 2016-17.

The precept requested for 2017-18 is the same as the previous year. The tax base has

increased from 1,963.8 to 1,972.1. These changes result in a decrease in the band D

equivalent cost.

 Review of the Presentation from Chief Inspector James Sutherland, Area Commander- South

Cambridgeshire, Cambridgeshire Constabulary.

Residents should be encouraged to take up the CI offer of support on burglary prevention

methods

Parking decimalisation process should be discussed with other local Parish Councils but await

the details of imminent Police Crime Bill legislation before any decisions are made.

6. Reports from Elected Representatives were received

a) District Councillor Ben Shelton verbally reported

 Refuge collection dates for Great Shelford change from Monday to Tuesday on Monday

27th February 2017

 SCDC Council Tax proposed increase of £5 on a band D property. Equivalent to a 3.8%

increase. SCDC meeting on 28th February to review proposal.

 SCDC Central Government Grant had been reduced by £700,000 and various local

initiatives were expected to fund £300,000 of the reduction. Central Government Grant in

2008/9 was £7m with 2018/19 at £0.

 Any Business Rates increase was a Central Government collection with only a % returned

to Local Government.

 Recruitment of a new Chief Executive was in process with the current Executive Director

standing in until any appointment.

 He was Chairman of the Partnership Review Committee that reviewed external cooperation

and the committee meet four times per year

b) County Councillor Tony Orgee February report previously circulated and reviewed, main topics

 CCC Budget approved at 0% Council Tax plus 2% for Social Care precept. An increase of

£24 on a band D property

 LHI Scheme proposal for Great Shelford was supported by both County Councillors at the

recent review,

Results from the CCC Highways and Community Infrastructure Committee would be

available on 14th March 2017 with agenda information a week prior.

 County Councillor Tony Orgee announced he would not be standing for office on future

occasions

 The Parish Council thanked County Councillor Tony Orgee for his long standing support of

Great Shelford village topics.

7. Standing Committee Reports

General request from Chair for Councillors, including County & District to submit reports in good

time allowing reading prior to meeting.

a) Highways: February report previously circulated, main topics

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 Open Village meeting on 24th January 2017 in Memorial Hall re Car Park attended by

around 70 people. Detail of discussions to be raised at next Highways Committee meeting.

TRO expected to be produced for review at the next meeting.

 Tunwells Lane ? Station Road Traffic Lights upgrade by CCC.

Work completed on 13th February 2017

 LHI 2017 application of School flashing lights for Church Street.

A 50% Parish Council contribution may be necessary

 LHI 2016 progress with CCC is being made. TROs in draft with a possible further 3 month

period before approval.

b) Planning: Minutes for 7th February 2017 meeting previously circulated

 Eight new applications reviewed. Four approvals and Two refusals noted. Eight Tree

applications reviewed.

 Councillor Angela Milson to act as succession chair

c) Recreation Ground: February report previously circulated, main topics

 Copse Project underway with White lining marking out proposed planting areas and

pathways. Resident’s views are welcomed prior to planting process on 18th March 2017.

 Riverbank, stone access points to be reviewed.

 Feast 2017, food vans in car park requested. Clerk requires traders liability insurance prior

to agreement

d) Cemetery and Allotments:

 The Parish Council express their thanks to Mr Taylor who as a volunteer has helped for

many years with the upkeep of Freestones Corner green area. His contribution will be

greatly missed.

 The Garden Gang will be attending to some issues on Buristead Road / High Street

 Councillor Carrie Hillard to act as succession chair

e) Finance and General Purposes:

 No new updates

f) Neighbourhood Plan Joint Committee: Minutes for 25th January 2017 meeting previously

circulated

 Joint funding agreed with full governance direct to Stapleford Parish Council.

 All relevant governance documentation provided by Stapleford Parish Council Clerk to

Great Shelford Parish Council Clerk.

g) Playscape Liaison: Minutes of Group meeting on 6th February 2017 previously circulated

 Further Erect funding to Planning application stage to be reviewed at next Recreation &

Pavilion meeting

 MoU to be clarified and signed asap

h) Police Liaison:

No new updates

i) Social Media:

 Updating of new website delayed due to code access problem.

 Clerk reviewing and updating asap

j) Community Association:

 Extension of fire alarm system for village hall under consideration

k) Parochial Charities & Schools:

No new updates

l) Twinning Association & Feast Liaison:

 Visit to Great Shelford of around 60 visitors over Easter period

m) Library:

No new updates

n) Local Liaison Forum, City Deal:

 Busway extension at cost of £42m rejected

o) Pavilion: February report previously circulated, main topics

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 Half Term use of Pavilion proved very successful

 Heating system again causing problems. Clerk to review with Munro

8. Review Arrangements, External Communication & Format for the APM, Wednesday 19th April

Councillors Angela Milson and Peter Fane update on progress

 Blitz letter to residents in mid-March, delivery to be assisted by friends and neighbours,

name to Councillor Angela Milson

 Councillor Bridget Hodge to provide breakdown of roads & houses

 Panel of Committee Chairs to answer questions

 Posters for hallways

 Five Important Topics to be presented

 Clubs and Associations to be contacted for reports asap

9. Approve full year CGM schedule and charges for 2017

Agenda Note Circulated

Approval of Chairman’s Action in confirming additional CGM village clearance work prior to

financial year end and 2017 year schedule

Proposed: Councillor Malcolm Watson

Seconded: Councillor Angela Milson

Vote: Unanimous

10. Review Christmas Lighting 2016 contributions to date and agree process for Christmas 2017

Agenda Note Circulated

Festive Impact street illuminations

Invoice for £2,800 paid in 21st December 2016

Contributions received to date, total £300, representing a £2,500 shortfall in contributions to

breakeven.

Councillor Charlie Nightingale to readdress contributions and update at next Parish Council

meeting.

Plans for Christmas 2017 to be reviewed well in advance, with Clerk to take overall responsibility

for all events and lights switch on being a non-political representative.

11. Review and Approve Financial monthly accounts for payment and Note receipts

Clerk Mike Winter presented a schedule at meeting of Payments and Receipts for Month of

February in Financial Year 2016 / 2017

This was accepted with 14 cheques valued at £6,350-27p for payment

Schedule of CCC charged street lighting circulated. Clerk to communicate with CCC on future

process to bill private locations directly.

12. Review of new external Correspondence

 Grange Field representative, Land Partners confirmed date of 22nd March for initial review

meeting

13. Matters raised for future agenda consideration were

a) Riverbank access improvements to be reviewed at a meeting in March / April 2017

14. With all Agenda items covered the Chair closed the meeting at 2135hrs.

Reminders

 Next Parish Council Meeting - Wednesday 15th March 2017

Note. All the above is the official minutes of the Parish Council meeting on 15th February 2017 that have been reviewed by

Parish Council with full adoption awaited at the next Parish Council meeting


Parish Council update February 2017

  • The Parish Precept 2017-18
  • Annual Parish Meeting
  • Village Maintenance
  • Recreation Ground Improvements to support Playscape
  • Parking
  • Chief Inspector James Sutherland - Parking and Burglaries
  • Network Rail
  • Highways Improvements
  • Recreation Ground Pavilion Hire

Read the full update on the Great Shelford Parish Council website.

Great Shelford Parish Council meets on the third Wednesday of every month in the Sports Pavilion at 7.30pm. The meetings are open to the public.


    • You can see the 
      Great Shelford Parish Council agendas here.
      You can see the minutes of Great Shelford Parish Council meetings here. (The most recent minutes are posted below)


      The Parish Clerk is Mike Winter. He lives at 7 London Road, Great Shelford. He can be contacted on 504494 or on 07870 807442. His email address is parishclerkgreatshelford@gmail.com





      Stapleford community website

       

      GREAT SHELFORD PARISH COUNCIL

      Minutes

      Parish Council meeting held in the Pavilion, Woollards Lane on

      Wednesday 18th January 2017 at 1930hrs

      .........................

      Present: Councillors Mike Nettleton (Chair),Bridget Hodge (Vice Chair), Malcolm Watson, Simon Talbott, Peter Fane, Richard Davies, Barrie Ashurst, David Coggins, Stephen Chittenden, Stefan Harris-Wright, Carrie Hillard and Charlie Nightingale (District Councillor), Ben Shelton (District Councillor), Tony Orgee (County Councillor)

      Parish Clerk: Mike Winter Thirteen members of the public.

      Apologies Received: Councillors, Bridget Hodge (Vice Chair), Helen Harwood, Angela Milson and Gail Kenney (County Councillor)
      District Councillor Whiteman Downes not in attendance

      There was one declarations of interest received.
      Councillor Charlie Nightingale, Payment to T. Nightingale for Village Man replacement services

      The meeting was then adjourned for an unspecified period for a presentation from CI Sutherland and a review of the 2017/18 budget with Precept implications, when members of the public were able to ask questions of the Council and put forward points of view in respect of the business on the agenda.

      Presentation from Chief Inspector James Sutherland, Area Commander- South Cambridgeshire, Cambridgeshire Constabulary covered the following

      a. ParkingPatrols

      •   No traffic wardens available, just PCSO’s.

      •   Parish Council funding for Parking Patrol scheme didn’t work for the Police.

      •   Parking attendants, as in Cambridge City, for South Cambridgeshire when reviewed

        with SCDC would cost min £150,000 with no chance of recovering the total cost form

        ticket fines

      •   General parking offences very low on priority of workload for Police and receive almost

        no attention.

      •   Parking not the same as a clear speeding offence that can be assisted by speed watch

        group volunteers and parking offences using volunteers may lead to other verbal and

        physical offences if volunteers utilised

      •   Proposed Government White paper may produce a method of delegating PCSO

        powers to suitably trained volunteers but at least a 6month timescale is envisaged prior

        to any official comment b. Burglaries

      •   Shed and property burglaries always increase in last quarter of the year due to darkness during working hours

      •   Great Shelford at increased risk due to proximity to main road, railway Station and close to City

      •   Focused crime patrols have increased in Great Shelford and burglaries have reduced

      c. General Crime Prevention

      •   Badwolf test targeting 60,000 homes in South Cams including the 4,200 homes in Great Shelford had only 100 responses from Great Shelford

      •   A computer program had been developed linking crimes to individual streets in the district, once identified the streets are patrolled on a more regular basis.

      •   Crime prevention is a two way process with residents and the Police 1

      2.

      3.

      d. Questions & Answers

      •   Are vehicles left fully blocking a pavement of interest?

        CI confirmed they would respond to such an incident. Dial 101

      •   Can a photo of a parking offence be sent to the Police for action?

        CI confirmed due to the complexities of a parking offence they had to be witnessed by a

        Police officer

      •   Had the reduction of street lighting caused any increase in burglaries

        CI confirmed that no change could be directly identified or attributed to street lighting

        changes

      •   What actions were in place to reduce burglaries

        CI stated Neighbourhood watch Schemes with appointed co-ordinators were effective. A new tool linking the various would further help such schemes and the Police.

        Public Session continued with the following
        Review of Precept Proposal
        Chair and Clerk presented Summary of Budget lines and resultant proposed Precept for open review. This proposed an unchanged from previous year Precept of £185,000.
        Public session Notes

        a. Underspend on Highways reviewed.

      Due to inability of CCC to complete the work in 2016 2017. Work schedule and

      funding is carried forward into 2017 2018 with additional work, funding for a School

      Flashing Light system and annual Highways expenditure.
      b. Total value of carry forward questioned against request for bank current and forecast end

      year bank balance.

      •   Clerk explained the carry forward was total forecast underspend from 2016 2017 on

        all budget lines shown. Total Bank balances was not the underspend or the carry

        forward, as Bank balances included all previous years contribution to the reserves.

      •   January 2017 Bank balances confirmed as they are monthly at £225,704.38p

        c. Did the F&GP Committee consider reduction in Budget spending to reduce Precept request.

        The F&GP Committee considered the various committee budget requests to be responsible and as no Precept increase was necessary to achieve the proposals the total Budget was accepted.

        d. One member of the public requested greater clarity from the Parish Council on budgets and precept, accusing the Parish Council of secrecy

      Parish Council agreed to try for improvements in future years but stated all minutes, agendas, consultations and decisions are currently more available and open than previously.

      e. Could the Parish Council use funds to purchase land for Social Housing
      Purchasing land for Social Housing is not a Parish Council remit and cannot be

      considered.

      No further issues raised by the public attending

      The meeting was reconvened at this point for the Parish Council Agenda

      Agenda Item 13 brought forward to this point for Parish Council review and proposal. (See Agenda Item 13 below)

      1. Minutes of the Parish Council F&GP meeting of 21st December 2016 were confirmed as being an accurate record and were signed by the Chair.

      2. Consider Matters arising from meeting of 21st December 2016 None

      2

      6. Reports from Elected Representatives were received

      1. a)  District Councillor Ben Shelton verbally reported

        •   Chief Inspector James Sutherland comments would be discussed with Peter Topping Leader of the SCDC and asked what options are available for local parking enforcement

        •   Community Assets should be reviewed on an annual basis

        •   SCDC full Budget had not yet been seen but it was expected at the February 2017

          meeting

      2. b)  CountyCouncillorTonyOrgeereportpreviouslycirculatedandreviewed,maintopics

        •   LHI Scheme available to assist with approved local projects. GSPC confirmed application made for 2017/18 funding towards School flashing light sign system in the budget.

        •   SCCC Budget expected to range from 0% to 5% (2% Council Tax plus 3% for Social Services)

        •   Councillors supported the Social Care packages were a critical requirement.

          7. StandingCommitteeReports

        1. a)  Highways: Councillor Barrie Ashurst, report previously circulated, main topics

          •   Open Village meeting on 24th January 2017 in Memorial Hall re Car Park usage had not received much confirmation of attendance from local businesses
            Recent survey indicated that there was no evidence of Rail Station commuter parking in the two village car parks.

          •   The SID (Speed Indicator Data Device) was now being deployed at 6 locations and data was being collated from each location on speed of all traffic.

        2. b)  Planning:

          •   Minutes for 5th January 2017 meeting previously circulated

          •   Discussions to date on the Parochial Charities proposals for development of affordable

            housing to the East of Cambridge Road had been very useful in terms of providing additional information to GSPC and the Trustees. No further discussion would be necessary on the Great Shelford Parochial Charities proposed development until a planning application was received. The outline Planning permission was to be formalised by the Great Shelford Parochial Charities

        3. c)  RecreationGround:

          •   Emergency gate lock had been removed and not replaced by persons unknown for the

            fourth time. In the interest of Recreation Ground sports activity player the lock would again

            be replaced. Clerk to consult with Sports Clubs and other users on missing lock.

          •   Screens between the covered seated area of the Recreation Ground shelter to be removed

            and use reviewed.

            Clerk to arrange.

        4. d)  Cemetery and Allotments:

      Minutes for 13th December 2016 meeting previously circulated e) Finance and General Purposes:

      Minutes for the 21st Dec 2016 meeting previously circulated and approved as agenda item 4 above

      1. f)  Neighbourhood Plan Joint Committee:

        •   Next Meeting 25th January 2017

        •   New Website proposed

        •   Spotlight Groups for Housing & Housing needs survey

        •   Other councillors invited to join the group

        •   Assistance offered in creating / considering annual Community Assets list

      2. g)  Playscape Liaison:
        To provide additional Parish Council resource Councillor Stefan Harris-Wright was nominated to assist Councillor Simon Talbott

      3. h)  Police Liaison:
        Items covered during Chief Inspector James Sutherland presentation

      3

      1. i)  Social Media:
        Clerk to update and bring into full use the New Website asap considering the demise of other Media websites for the Village Parish Council information

      2. j)  Community Association: Councillor Barrie Ashurst, report previously circulated, main topics

      Finances remain healthy

      k) Parochial Charities & Schools:

      No new updates

      l) Twinning Association & Feast Liaison:

      No new updates

      m) Library:

      No new updates

      n) Local Liaison Forum, City Deal:

      No new updates
      o) Pavilion: Clerk Mike Winter report previously circulated, main topics

      Sunday 15th January 2017, 3 football matches cancelled due to potential pitch damage. CGM rolling pitches during the week to assist with preparation for coming weekend matches.
      Some reseeding of the football pitches may be necessary during early summer.

      8. To Review and Approve S137 application for funding the SSYI for year 2016/2017
      Agenda Note Circulated
      Proposal for S137 Grant in 2016/2017 financial year of annual £2,400 in a single payment Proposed: Councillor Ben Shelton

      Seconded: Councillor Charlie Nightingale Vote: Unanimous

      9. Review proposals for the Recreation Ground shelter, condition & style Initial changes agree in item 7c above

      10. Review Arrangements, External Communication and Format for the APM, Wednesday 19th April 2017. Item adjourned to next meeting due to time restraints

      11. Review Arrangements and Format for the Village meeting, Tuesday 24th January 2017 on proposed car park restrictions.

      •   Expected attendance between 20 and 200

      •   Councillors Barrie Ashurst and Mike Nettleton to liaise on all arrangements

      1. Review and Approve Financial monthly accounts for payment and Note receipts
        Clerk Mike Winter presented a schedule at meeting of Payments and Receipts for Month of January in Financial Year 2016 / 2017
        This was accepted with 10 cheques valued at £1,768-18p for payment

        •   Cheque 107149 to Stapleford Parish Council on 22/6/16 now out of date and cancelled as

          separate account for Neighbourhood Plan not yet available

        •   Cheque 107213 to GS Community Association on 16/11/16 cancelled as overcharged

        •   Cheque 107222 to Royal British Legion on 16/11/16, held as they cannot tell Clerk address for

          sending the cheque?

        •   Cheque received from Shelford Support Group of £400 for support of a Public Defibrillator, not

          deposited on PC instructions, until agreement reached on location and management, now out of date. Councillor Mike Nettleton to discuss with Tesco and Shelford Support Group.

      2. Review and Approve Proposed Budget and Precept Requirement for Financial Year 2017 - 2018 Note. Item addressed immediately after Public Session and discussion
        Proposal to accept a Parish Council Budget resulting in a £185,000 precept application to SCDC for financial year 2017 - 2018.

        Proposed: Councillor Barrie Ashurst Seconded: Councillor Simon Talbott Vote: Unanimous

      4

      Clerk instructed to make necessary Precept Application to SCDC.
      Councillor Ben Shelton stated other methods of funding any potential Grange Field purchase were available and that a No Increase in Precept request from previous year would effectively be a reduction in Local Rates due to the tax base increase and other factors.
      Clerk confirmed that a Budget and Precept summary with explatory note would be issued for public information, as in previous years.

      1. To Review new external Correspondence

        •   Post office Consultation Document. Circulated to Media and in Library. New Post Office at

          Kash Stores expected by early March 2017 but there may be a period of a few days without a

          Village Post Office due to transfer process

        •   Ian Kydd e-mail re Minutes and Precept. Reviewed as Agenda Item 3 under Public Review of

          Precept Proposal

        •   Tim Zoll, Grange Field representative suggesting dates for mid / end March meeting.

        •   Mr Osborne letter to Heidi Allen MP office re traffic flow problems from Bridge Lane up to

          Church Street. Response to be sent from Clerk

        •   E-mail from Edward Sage re dangerous hole in railway footbridge on London Road.

          Mr Sage referred to Cambridgeshire County Council reporting system

      2. Matters raised for future agenda consideration were
        Next Meeting 15
        th February 2017
        a) ChristmasLightingcontributions
        b) Riverbank access improvements to be reviewed at a meeting in March / April 2017

      3. With all Agenda items covered the Chair closed the meeting at 2135hrs. Reminders

      Next Parish Council Meeting - Wednesday 15th February 2017
      Note. All the above is the official minutes of the Parish Council meeting on 18th January 2017 that have been reviewed by

      Parish Council with full adoption awaited at the next Parish Council meeting

      Signed Date Chair
      Great Shelford Parish Council

      GREAT SHELFORD PARISH COUNCIL

      Minutes

      Parish Council meeting held in the Pavilion, Woollards Lane on

      Wednesday 16th November 2016 at 1930hrs

      …………………….

      1. Present: Councillors Mike Nettleton (Chair),Bridget Hodge (Vice Chair), Angela Milson, Malcolm Watson, Simon Talbott, Peter Fane, Richard Davies, Barrie Ashurst, Helen Harwood, Stefan Harris-Wright, Carrie Hillard and Charlie Nightingale (District Councillor),

      Mrs Dorothy Creake as Chair of the trustees of the Parochial Charities

      Parish Clerk: Mike Winter

      Four members of the public.

      Apologies Received: Councillors, David Coggins, Stephen Chittenden Ben Shelton (District Councillor), Tony Orgee (County Councillor) and Gail Kenney (County Councillor)

      District Councillor Whiteman Downes not in attendance

      2. There were three declarations of interest received.

      Councillor Mike Nettleton, Payment to Eagle Analysis for services and resident of The Hectare with reference to Parochial Charities report

      Councillor Charlie Nightingale, Payment to T. Nightingale for Village Man replacement services

      Councillor Helen Harwood, Payment of Garden Gang expenses and over 70’s Christmas Party Legacy payment

      Public Session Notes

      After Parochial Charities update from Mrs Dorothy Creek

      Members of the public requested a meeting with the Trustees re planning of the proposed amenity space. This was agreed to take back as a request to the Trustees

      No further issues raised by the public attending

      3. Minutes of the Parish Council meeting of 19th October 2016 were confirmed as being an accurate record with one spelling correction made and were signed by the Chair.

      4. Consider Matters arising from meeting of 19th October 2016

       Item 9. The over 70’s Christmas party, no additional funds were likely to be required from the Parish Council due to Legacy payment and another donation.

       Item 11. Tree survey of all trees on parish council owned land could possibly be conducted by SCDC if they decide to offer the service. A survey should be undertaken in the spring when we will know if the service is available.

      5. Reports from Elected Representatives were received

      a) District Councillor Charlie Nightingale reported

       Devolution meeting taking place on the following day

      b) County Councillor Tony Orgee report circulated and reviewed in his absence, main topics

       Sawston cycle way was to be tidied this week.

      6. Standing Committee Reports

      a) Highways: Councillor Mike Nettleton, report circulated, main topics

       Progress on Main work programme, TRO published in December, 20mph limit and other work February 2017, Zebra in March and pavement widening TBD.

       SID first installation point completed and operational

       Parking, CI Sutherland attending PC meeting January 2017

      2

      LHI Grant application for 2017/2018 to be submitted by 30th November 2016

      Proposed new Zebra crossing on Cambridge Road near Davey Crescent survey showed insufficient pedestrian traffic

      Thus flashing School lights either side of school proposed. Estimated Total cost £10,000

      Parish Council funding of up to £5,000 after grant required for 2017/18 budget year. However, max Grant will be applied for when submitted.

      Proposed: Councillor Barrie Ashurst

      Seconded: Councillor Simon Talbott

      Vote: Unanimous

      Clerk to include in 2017/18 budget plan

      b) Planning:

       Minutes for 1st November 2016 previously circulated

       Report on SCDC Planning Forum 10th October 2016 previously circulated

       Chair requested Councillor Ben Shelton (Apologies at this meeting) address issues of how reinstatement of damage done by developers can be secured at next meeting

      c) Recreation Ground:

       Further gate lock damage had been identified

       New access Gate poles had been fitted as previous were insecure

      d) Cemetery and Allotments: November report circulated, main topics

       Grass cutting season completed with CGM performance acceptable

       Stonehill hedge cutting not as good as expected due to access and many years of neglect. Invoice from CGM due to access issues reduced. Consideration for annual attention to be made by Committee in budget plan

       Annual Safety inspection of cemetery completed by Councillors Harwood and Ashurst. Repairs identified to be attended to by Councillor Ashurst

      e) Finance and General Purposes:

       Next meeting Wednesday 21st Dec 2016

       Clerk to circulate YTD costs no later than week commencing 28th November for Committee reviews and proposals for 2017/2018 budget plan by week commencing 12th December 2016

      f) Neighbourhood Plan Joint Committee:

      Status of Joint Committee with Stapleford confirmed

       Next Meeting 5th December 2016 at Stapleford Pavilion

       Housing needs survey proposed, this should be at no cost to the Parish Council

      Proposed: Councillor Bridget Hodge

      Seconded: Councillor Charlie Nightingale

      Vote: Unanimous

      Questionnaire to be reviewed prior to circulation

      g) Playscape Liaison:

      Pre Planning meeting and site walk around took place on 14th December 2016

      Various adjustments still under discussion but full Planning application now to be progressed

      h) Police Liaison:

      Clerk confirmed CI Sutherland attendance at Parish Council meeting on Wednesday 18th January 2017, agenda item to be discussed for advance notification to CI Sutherland.

      i) Social Media:

      Review status when New Website established

      j) Community Association:

      Association as a charity being considered as back up for Playscape charity funds.

      Concerns expressed on CA administration function by PC but they have agreed to provide the backup procedure.

       Outstanding PC Invoice to CA to be reviewed by Councillor Ashurst with the CA

      3

      k) Parochial Charities & Schools: This report moved prior Public session for their involvement.

      Update from Mrs Dorothy Creek as Chair of the trustees of the Parochial Charities

       Not much progress from previous report to the PC given by Ian Wilkinson

       Project for 20 to 23 bungalows in plans but still very much in beginning stages

       An architect has designed two alternative layouts for consideration

       Both plans include a central amenity area and in two phases

       All area in Green belt and some in flood area

       Allotments to be undisturbed with parking added

       No sale of land proposed, thus funding project difficult

       Rented housing only proposed and restricted to strict Parochial Charities qualifying criteria

       Parish Council to be in attendance at any future planning discussions

       Public attending requested a meeting direct with Parochial Charities Trustees to review further

       Chair Councillor Mike Nettleton stated his personal opposition to any form of Green Belt development

      l) Twinning Association & Feast Liaison:

      Next meeting Saturday 19th December

      m) Library:

      Parish Council to consider potential changes in the next financial year when details available

      n) Local Liaison Forum, City Deal: Councillor Charlie Nightingale reported no change to previous situation

      o) Pavilion: Clerk Mike Winter report previously circulated, main topics

       Copy of the 28year lease provided to the Tennis Club on request.

      Lease expires 1st April 2019

       Pavilion Roof drainage work not successful, in consultation with Architect

       Wi-Fi to pavilion to be installed by 4G router over next few weeks

      7. To Review and Approve S137 application for funding the Mobile Warden Scheme

      Agenda Note Circulated

      Proposed: Councillor Simon Talbott

      Seconded: Councillor Bridget Hodge

      Vote: Unanimous

      8. To Approve Councillor Peter Fane proposal as Chair of Stapleford And Great Shelford Neighbourhood Plan Steering Committee

      Proposed: Councillor Charlie Nightingale

      Seconded: Councillor Helen Harwood

      Vote: Unanimous

      9. To Review and Approve the Proposed Parish Council Website Design

      Chair Councillor Mike Nettleton and Clerk Mike Winter presented the proposed design and requested Councillors go on line, try out and provide any feedback for amendments by Sunday 20th November 2016. Initial cost of development has increased by £250

      10. To Review External Communication and Format for the APM

      Councillors Angela Milson and Peter Fane updated Ideas / Proposals as follows

       Mail drop to all residents

       Presentation on Neighbourhood Plan

       Presentation on Highways progress

       Presentation on City Deal status

       Informal session with Parish Councillors at start or end of APM

      4

      Display stands rather than series of reports from Village / Parish Council’s representatives with reports available on line prior to meeting with hard copies available in the library

      11. To Review Standing Orders

      Previously circulated proposals reviewed and to be developed for further discussion at F&G Committee meeting in December 2016.

      12. Review and Approve Financial monthly accounts for payment and Note receipts

      Clerk Mike Winter presented a schedule at meeting of Payments and Receipts for Month November in Financial Year 2016 / 2017

      This was accepted with 21 cheques valued at £11,314-81p for payment

       The above Includes release of the previous months withheld cheque for development of the Parish Council Web site

      13. Review Status of Critical Succession and Critical illness proposals

      Chair requested each committee identify a deputy Chair for nomination and requested Clerk to make proposals with respect to his duties.

      14. Review Communications policy

      Review again when new website is fully operational

      15. Review proposal to disperse costs of private street lighting to local residents for 2016/2017

      Circular by previous clerk responded with varying levels of replies, none offering to fund costs

      Chair requested Clerk to prepare Invoices to private street residence associations for 2017 issue and in parallel approach CCC to identify if they could be invoicing the associations directly.

      16. Review Progress with Network rail on footbridge proposal and frequency of barrier closure

      Councillor Peter Fane to investigate under Neighbourhood Plan progress

      17. To Review new external Correspondence

       Christmas Illuminations light readings to be checked

       Village Parking Various e-mails and telephone calls with issues in Mingle Lane and Cambridge Road discussed

      18. Matters raised for future agenda consideration were

      Next Meeting January 2017

      a) Recreation Ground shelter, condition & style

      19. With all Agenda items covered the Chair closed the meeting at 2140hrs.

      Reminders

       Next Meeting F&GP Members Only - Wednesday 21st December 2016

       Next Parish Council Meeting - Wednesday 18th January 2017

      Note. All the above is the official minutes of the Parish Council meeting on 16th November 2016 that have been reviewed by Parish Council with full adoption awaited at the next Parish Council meeting

      Signed Date

      Chair

      Great Shelford Parish Council

      GREAT SHELFORD PARISH COUNCIL

      Minutes

      Parish Council meeting held in the Pavilion, Woollards Lane on

      Wednesday 19th October 2016 at 1930hrs

      .........................

      1. Present: Councillors Mike Nettleton (Chair),Bridget Hodge (Vice Chair), David Coggins, Angela Milson, Malcolm Watson, Simon Talbott, Peter Fane, Richard Davies, Stephen Chittenden, Stefan Harris-Wright Charlie Nightingale (District Councillor), Tony Orgee (County Councillor)
        Mrs Eleanor McCrone, Representing Playscape.

        Mrs Sophie Smith, Presenting Copse proposal on Agenda Parish Clerk: Mike Winter

        Six members of the public, including three representing SSYI, Copse support team

        Apologies Received: Councillors, Barrie Ashurst, Helen Harwood, Ben Shelton (District Councillor) and Gail Kenney (County Councillor)
        District Councillor Whiteman Downes not in attendance

      2. There were two declarations of interest received.
        Councillor Mike Nettleton, Payment to Eagle Analysis for services
        Councillor Charlie Nightingale, Payment to T. Nightingale for Village Man replacement services

        Public Session Notes
        No issues raised by the public attending

      3. To Review applications received for Additional Parish Councillors
        This item was moved to last on the agenda process, with the exclusion of the public as an HR issue.
        Applications from

      Mrs Carrie Hillard
      application accepted and co-opted onto the Parish Council. Clerk to arrange all necessary documentation

      1. Minutes of the Parish Council meeting of 21st September 2016 were confirmed as being an accurate record and were signed by the Vice Chair as presiding Chair at the previous meeting.

      2. Consider Matters arising from meeting of 21st September 2016
        Item 12. Accounts transfer agreed at £10,000 for general payments was unnecessary as 1⁄2 year precept arrived prior to monthly payments.
        Transfer of funds to the Nationwide account was on the payments approval list for October.

      3. Reports from Elected Representatives were received a) District Councillor Charlie Nightingale reported

        •   Planning application S/2435/16/FL was recommended for referral to Committee

        •   Decimalisation of Parking discussion continue

      b) County Councillor Tony Orgee report circulated, main topics

      This item moved to later on the agenda process to allow for the late arrival of County Councillor Tony Orgee

      •   Safety of Stapleford to Sawston cycle way being reviewed by Mike Davis.

      •   Refurbishment of London Road / Tunwells Lane junction will take place from Monday 24th

        October for a period of up to six weeks.

      •   LHI funding, applications by 30th November 2016 with bids reviewed at Panel meeting on

        30/31st January 2017

      1

      7. StandingCommitteeReports

      1. a)  Highways: Councillor Mike Nettleton, report and Minutes of 29th September 2016 circulated,

        main topics

        •   Parking areas along Church Street finalised.

        •   Location of Zebra crossing Woollards Lane finalised with loss of one parking space

        •   Options for location of SID continues

        •   LHI Grant application for 2017/2018 to be submitted by 30th November 2016

          Proposed new Zebra crossing on Cambridge Road near Davey Crescent
          Parish Council additional funding of £5,000 to £15,000 after grant required for 2017/18 budget year
          Proposed: Councillor Simon Talbott
          Seconded: Councillor Charlie Nightingale
          Vote: Unanimous
          Clerk to include in 2017/18 budget plan

        •   Councillor Barrie Ashurst elected Chair of Highways Committee from 1st January 2017

      2. b)  Planning:

      Minutes for 6th October 2016 previously circulated c) RecreationGround:

      CGM offer to spike and aeriated both Football pitches late November 2016 at discounted rate of £200 per pitch
      Proposed: Councillor Malcolm Watson
      Seconded: Councillor Simon Talbott

      Vote: Unanimous

      Clerk to confirm with CGM

      1. d)  Cemetery and Allotments: October report circulated, main topics

        •   Any Parish Council Tree survey to include the Cemetery

        •   Garden Gang established with 15 volunteers

        •   Brownies attending to garden area outside Memorial Hall

        •   Users made aware of Hornets nest at Riverbank area

      2. e)  Finance and General Purposes: No new report items

      Next Meeting 21st December 2016

      1. f)  Playscape Liaison: No new report items

      2. g)  Police Liaison:

        Clerk confirmed CI Southerland confirmed attendance at Parish Council meeting on Wednesday 18th January 2017, agenda item to be discussed?
        Councillor Angela Milson attended Police Panel Meeting verbal report as

        •   CI Southerland priorities based on evidence based policing

        •   Not interested in local parking issues

        •   Speedwatch groups supported

      3. h)  Environmental & Sustainable Shelford: Councillor Peter Fane reported

        No formal relationship exists

        Green Group exists but no specific service to the Parish Council

      4. i)  Social Media:

        Great Shelford Parish Council Web site progressing

      5. j)  Community Association: No new report items

      6. k)  Parochial Charities & Schools: No new report items

        Update from Ian Wilkinson suggested for next meeting

      7. l)  Twinning Association & Feast Liaison: No new report items

      m) Library: No new report items
      n) Local Liaison Forum, City Deal: Councillor Charlie Nightingale reported

      Meeting on 26th September 2016 was a heated meeting with two officers reported to the County Council
      Deal was thrown out with the board suggesting more consultation and to include the A1307 / A1301.

      2

      o) Pavilion: Clerk Mike Winter report previously circulated, main topics

      •   Pavilion Roof drainage work imminent

      •   Wi-Fi to pavilion by Virgin not commercially feasible

        8. To Review and Approve S137 application for funding Relate Agenda Note Circulated
        Proposed: Councillor Simon Talbott
        Seconded: Councillor Stefan Harris-Wright

        Vote: For, Ten. Against, One.
        Clerk to Advise Relate and make grant for payment at next meeting

      9. To Review and Approve S137 application for funding The Village Over-70s Christmas Party Agenda Note Circulated
      Proposed: Councillor Charlie Nightingale
      Seconded: Councillor Bridget Hodge

      Vote: Unanimous
      Clerk to arrange top-up payment as necessary

      10.To Update all Christmas 2016 arrangements
      Agenda Note Circulated
      Street Illuminations switch on Friday 2
      nd December by Vicky Ford MEP (East England)
      Local Businesses circulated letter to include a paragraph stating any over funded contributions in 2016 would be carried forward to a rolling fund for the next year.
      Carol Service Tuesday 20
      th December 1900hrs to 2000hrs

      11.To propose a Tree survey of all Parish Council responsibility tree locations
      Councillor Bridget Hodge proposed that a full village survey of all trees be carried out and when completed it should be undertaken on a five year rolling plan.
      Councillor Bridget Hodge to arrange survey and quotations.

      12.To Review Oversight and Update on the Neighbourhood Plan Status Councillor Bridget Hodge updated as follows

      •   Formal status expected after 8th November 2016

      •   Four internal groups formed

      •   Steering Group is a voluntary participation

      •   Actions require both Stapleford and Great Shelford Parish Council Approval

      •   Expected timescale to completion 2/3 years from October 2016.

        13.To Approve Designs for the Riverbank, Copse proposal
        Item Moved in Agenda rotation to Item 6
        Sophie Smith presented the proposed design, main topics of discussion

      •   Access for pushchairs

      •   New trees possible excessive and should reduce

      •   Some form of shelter should be considered for swimmers

      •   Proposed dens not waterproof to deter anything other than under 10s play area

      •   Total Cost estimated at £15,000 to £20,000

      •   SSYI and Co-Op grant financial support available

        Playscape Group to undertake day to day management of project and financial liaison with Parish Clerk
        Parish Council proposal to Underwrite £17,000 to £20,000 of project prior to any grant support, enabling project to commence immediately

        Proposed: Councillor Charlie Nightingale Seconded: Councillor Bridget Hodge Vote: Unanimous

        14.To Review and Approve the Proposed Parish Council Website Design Item adjourned to the next meeting

      3

      15.To Review External Communication and APM format
      Chair Councillor Mike Nettleton requested ideas to improve village
      resident’s engagement Councillors Angela Milson and Peter Fane to make proposals at November Parish Council meeting

      16.To Review Co-ordination with other Local Parish Councils
      Chair Councillor Mike Nettleton proposed quarterly joint meetings with immediate neighbours of Little Shelford and Stapleford
      Approach to respective Chair for their consideration.
      Clerk has informal contact with other Clerks on a limited basis

      17.To Review Standing Orders
      Clerk Mike Winter circulated proposed revisions for approval at F&G Committee meeting in December 2016. Item deferred for Councillors to review and comment at full Parish Council meeting on 16
      th November 2016.

      18.To Approve Unbudgeted Expenditure made on Chairman’s Approval Agenda Note Circulated
      Unbudgeted Expenditure for projection screen equipment
      Proposed: Councillor Bridget Hodge

      Seconded: Councillor Simon Talbott Vote: Unanimous

      19.Review and Approve Financial monthly accounts for payment and Note receipts
      Clerk Mike Winter presented a schedule at meeting of Payments and Receipts for Month of October in Financial Year 2016 / 2017
      This was accepted with 12 cheques valued at £29,321-07p for payment

      •   The above Includes a cheque to Transfer £24,000 to the Parish Council Nationwide account

      •   Cheque for £1,250 for the Parish Council Website build was also unsigned pending review at

        the next meeting
        Half year precept from SCDC was received on 23
        rd September 2016

        20.External correspondence received, reviewed and replies agreed as follows a) Village News, Road Block

      No reply necessary from Parish Council
      b) Rainbow Pre-school, Hire of Pavilion in mornings, rate for a charity?

      Clerk instructed to offer a two month free trial period, then review income received with Rainbow Pre-school and assess suitable rate for proposal

      21.Matters raised for future agenda consideration were Next Meeting

      a) Outstanding Items from previous meetings to be included on the agenda as

      •   Critical Succession and Critical illness proposals to be reviewed

      •   Communications policy for review of Council and Committee Minutes, draft, final, issue

        process timescales and issue method / location.

      •   Update on proposal to disperse costs of street lighting to local residents for 2016/2017

      •   Presentation from Network rail on footbridge proposal and Frequency of barrier closure to

        be requested?

        22.With all Agenda items covered the Chair closed the meeting at 2130hrs. Reminders

        Next Parish Council Meeting - Wednesday 16th November

      Signed
      Chair
      Great Shelford Parish Council

      Date

       

      GREAT SHELFORD PARISH COUNCIL

      Minutes

      Parish Council meeting held in the Pavilion, Woollards Lane on

      Wednesday 21st September 2016 at 1930hrs

      …………………….

      1. Present: Councillors Bridget Hodge (Vice Chair, Acting Chair this meeting), David Coggins, Angela Milson, Malcolm Watson, Simon Talbott, Barrie Ashurst, Peter Fane, Richard Davies, Charlie Nightingale (District Councillor) Ben Shelton (District Councillor), County Councillors Tony Orgee and Gail Kenney

      Mrs Eleanor McCrone, Representing Playscape.

      Parish Clerk: Mike Winter

      Three members of the public

      Apologies Received: Councillors, Mike Nettleton (Chair), Helen Harwood, Stephen Chittenden and Stefan Harris-Wright attending Devolution Seminar on behalf of the Parish Council

      District Councillor Whiteman Downes not in attendance

      2. There was one declarations of interest received.

      Councillor Charlie Nightingale, Payment to T. Nightingale for Village Man replacement services

      Public Session Notes

      The pedestrian track from Mores Meadow to The Hectare was to receive new gates. Did this mean pedestrian restriction?

      Councillor Simon Talbott advised land was Parochial Charities and that the plan was to restrict any potential vehicle access but direct contact with the Parochial Charities was advised.

      Concern over the potential removal of High Green telephone kiosk. Chair confirmed the Parish Council was supporting the retention but decision rested with BT.

      Romsey Mill representative stated that the Planning application made for a new coffee shop had a parking plan to maintain a play area to the rear, omitted from the Planning application. Chair advised that the information should be forwarded to the Planning authority.

      3. To Review applications received for Additional Parish Councillors

      One applicant has withdrawn due to moving out of village, leaving one remaining applicant. Invited to next Parish Council meeting if available?

      4. Minutes of the Parish Council F&GP meeting of 17th August 2016 were confirmed as being an accurate record with the addition in Item 7 of Mr Ryner and were signed by the Chair.

      5. Consider Matters arising from meeting of 17th August 2016

      Item 8. Accounts transfer agreed at F&GP for Five Rivers payment not necessary as Amey Grant received prior to payment release. See Accounts report.

      Item 10a. Children’s Fun Fair declined by Mr Harris due to cost

      Item 10b. Community Association BBQ request. CA allowed event to take place without providing security deposit, Liability Ins and Car Park sectioned off?

      6. Reports from Elected Representatives were received

      a) District Councillor Ben Shelton and Charlie Nightingale reported

       Consultation on County Council boundaries continues

       District boundaries and Devolution to be reviewed at full Council meeting on Thursday 22nd September 2016

       South Cambs loan to develop Ice Rink on Newmarket Road was to be requested with the condition that the Ice Rink be available to all users not just clubs.

      2

      South Cambs were offering a grant of £10,000 support to any Parish Council willing to trial a village monthly only waste bin collection. This was not considered by the Parish Council.

       The trees at Hinton Way / Shelford Bottom were to be requested for inclusion in a TPO.

      b) County Councillor Tony Orgee and Gail Kenney report circulated, main topics

       LHI funding, applications by 30th November 2016 with bids reviewed at Panel meeting on 30/31st January 2017

       City Deal, consultation closing on Monday 10th October 2016

       Parish Council raised topic of Stapleford to Sawston cycle way being considered unsafe. Councillor Tony Orgee confirmed it had also been raised at Sawston Parish Council meeting and advised the Parish Council should e-mail Graham Hughes declaring that the route was unsafe.

      7. Standing Committee Reports

      New Councillor’s Committee allocation.

       Councillor Stefan Harris-Wright, Recreation Ground and Highways Committees

       Councillor Richard Davies, Recreation Ground and Allotment Committees

      Clerk Issued Updated Contact List and Committee Allocation.

      a) Highways: Councillor Barrie Ashurst, report circulated, main topics

       Revised location of parking areas along Church Street, options reviewed.

       Pedestrian Crossing in Woollards Lane, Zig Zag restrictions amended to improve parking arrangements but implementation may be delayed until 2017

       Options for location of SID on new posts or lamp-posts discussed.

      Next Highways Committee meeting to review all proposals

      b) Planning:

       Minutes for 13th September previously circulated

       Neighbourhood Plan meeting, arranged for Wednesday 5th October at Shelford Memorial Hall at 7:30pm

       Local Plan hearing on 9th November

      c) Recreation Ground:

       Minutes for 17th August previously circulated

      Purchase of additional riverbank facilities deferred until plan for Copse development agreed.

      d) Cemetery and Allotments:

       Invoices for year April 2016 to March 2017 to be issued Sept / October 2016

      e) Finance and General Purposes:

       Minutes 17th August 2016 previously circulated

      f) Playscape Liaison:

      Eleanor McCrone, representing Playscape reviewed the proposals for the Copse development.

      Proposal to accept Sophie Smith design plan quotation with subsequent materials, equipment and SSYI support up to a maximum expenditure of £7,000.

      Proposed: Councillor Malcolm Watson

      Seconded: Councillor Simon Talbott

      Vote: Unanimous

      Financial grants and contributions are available from SSYI and Co-Op Community Fund towards this project.

      Playscape are also having a general fund raising event of a Sponsored Charity Abseil down the tower of St Mary's church on Sat 1st Oct.

      g) Police Liaison: Councillor Barrie Ashurst, report circulated, main topics

       Incidents on the Stapleford to Sawston cycle way have resulted in police attendance and a statement from the police that the cycle way needs improving

       Parking Enforcement to be reviewed at next Highways meeting

      3

      h) Environmental & Sustainable Shelford: Councillor Peter Fane reported

      A Green Living Event was to be held on Sunday 25th September at 2 - 4.30 pm,

      Venue, The Johnson Hall, 1 Gog Magog Way, Stapleford CB22 5BQ

      i) Social Media:

      Great Shelford Web site at shelford.lucidata.com will cease to update from 17th October 2016.

      The new Parish Council operated website will be established asap.

      j) Community Association: No new report items

      k) Parochial Charities & Schools: No new report items

      l) Twinning Association & Feast Liaison: No new report items

      m) Library: No new report items

      n) Local Liaison Forum, City Deal: No new report items

      Next Meeting on 26th September 2016 at Coton Village Hall, 19:30 – 21:30

      o) Pavilion: Clerk Mike Winter full report previously circulated, main topics

       Upgrading of Pavilion Roof drainage quotation of £425

      Proposed: Councillor Malcolm Watson

      Seconded: Councillor David Coggins

      Vote: Unanimous

       Village Man additional equipment for new work schedule, expenditure of up to £1,500

      Proposed: Councillor Simon Talbott

      Seconded: Councillor Ben Shelton

      Vote: Unanimous

       Village Mans absence for family funeral approved but not to be part of employment contract

      8. Increased charges to Sports Clubs for misuse of Recreation ground and Pavilion

      Proposal reviewed as Agenda Note circulated, with addition of Clerk to have discretion of issue on all potential charges and to circulate note to all club users

      Proposed: Councillor Ben Shelton

      Seconded: Councillor Simon Talbott

      Vote: Unanimous

      9. Review Quotations and Expenditure for Memorial Hall flower beds

      Agenda Note Circulated

      Under supervision, Brownies to take over flower bed maintenance with a budget of £400 for plants and a Quotation of £183.32p for labour to dig out flower bed

      Proposed: Councillor Charlie Nightingale

      Seconded: Councillor Malcolm Watson

      Vote: Unanimous

      Cost Allocation to Highways as Grass Verges cutting etc.

      10. Review Quotation for Stonehill Allotment hedge cutting

      Agenda Note Circulated

      Quotation of £2,189 for cutting of all perimeter hedges at Stonehill allotments

      Proposed: Councillor Angela Milson

      Seconded: Councillor Ben Shelton

      Vote: Unanimous

      11. Options and Quotation for Maintenance of Clay Pit area discussed.

      Agenda Note Circulated

      Quotations held in abeyance. Councillor Bridget Hodge arranging initial clear up with the Wildlife Trust and an agreed annual maintenance plan. 4

      12. Review and Approve Financial monthly accounts for payment and Note receipts

      Clerk Mike Winter presented a schedule at meeting of Payments and Receipts for Month of September in Financial Year 2016 / 2017

      This was accepted with 13 cheques valued at £10,721-55p for payment

       Chair Mike Nettleton was now on signature list and Barclays had provided £105 compensation for the delays

      Clerk advised that current account balance may require £10,000 transfer from savings account prior to next Parish Council payment meeting (Subject to date of Precept receipt) and requests authority for the transfer if necessary

      Proposed: Councillor Simon Talbott

      Seconded: Councillor Malcolm Watson

      Vote: Unanimous

      Clerk advised that if ½ year precept arrives in early October 2016 the account will be in excess of the FSCS limit, thus a transfer of £24,000 to the Nationwide account would be necessary and requests authority for the transfer

      Proposed: Councillor Malcolm Watson

      Seconded: Councillor Charlie Nightingale

      Vote: Unanimous

      13. External correspondence received, reviewed and replies agreed as follows

      a) E-mail from Charles Duthrie Smith re Post Office

       Councillor Richard Davies requested to contact and advise accordingly

      b) Response from Grange Field owners received

       Noted for further contact

      c) Request for Parish Council to maintain unattended grass strip at Maris Green

      Clerk arranged for village man to provide ½ days work in clearance as immediate assistance but area not supported by Parish Council maintenance. County Council believed responsible. Clerk advised by County Councillors present to advise residents of Maris Green to contact Peter Taylor at County Council

      d) E-mails re removal of Telephone kiosk at High Green, dealt with under Public Session Notes

      e) Invitation from Amey to Awards Events on 9th November 2016. 1 to 3 Parish Council representatives invited. Names to be confirmed by 14th October 2016.

      14. Matters raised for future agenda consideration were

      Next Meeting

      a) Tree survey of all Parish Council responsibility tree locations

      Outstanding from previous meetings

      a) Critical Succession and Critical illness proposals to be reviewed

      b) Communications policy for review of Council and Committee Minutes, draft, final, issue process timescales and issue method / location.

      c) Update on proposal to disperse costs of street lighting to local residents for 2016/2017

      d) Presentation from Network rail on footbridge proposal and Frequency of barrier closure to be requested?

      15. With all Agenda items covered the Vice Chair closed the meeting at 2150hrs.

      Reminders

       Next Parish Council Meeting - Wednesday 19th October

       Neighbourhood Plan Meeting - Wednesday 5th October at 7.30pm in Shelford Memorial Hall

      Note. All the above is the official minutes of the Parish Council meeting on 21st September 2016 that have been reviewed by Parish Council with full adoption awaited at the next Parish Council meeting

      Signed Date

      Chair

      Great Shelford Parish Council


      GREAT SHELFORD PARISH COUNCIL

      Minutes

      Parish Council meeting held in the Pavilion, Woollards Lane on

      Wednesday 20th July 2016 at 1900hrs

      …………………….

      1. Present: Councillors Mike Nettleton (Chair), Barrie Ashurst, Peter Fane, Helen Harwood, and County Councillor Gail Kenney

      Mr Ian Wilkinson Representing Trustees of Great Shelford Parochial Charities

      Parish Clerk: Mike Winter

      One member of the public

      Apologies Received: Councillors Bridget Hodge (Vice Chair), David Coggins, Angela Milson, Malcolm Watson, Simon Talbott, Stephen Chittenden, Charlie Nightingale (District Councillor) Ben Shelton (District Councillor) and County Councillor Tony Orgee

      District Councillor Whiteman Downes not in attendance

      2. There was one declarations of interest received.

      Councillor Mike Nettleton, proprietor Eagle Analysis & resident of The Hectare (Re Agenda Item 9)

      Meeting closed to public for next item as HR topic

      3. Two applications for Additional Parish Councillors were reviewed

      Meeting closed to public for this item as HR topic

      Applications from

       Mr Richard Davies

       Mr Stefan Harris-Wright

      were accepted and both co-opted onto the Parish Council.

      Clerk to arrange all necessary documentation

      The two further applicants who could not attend, to be reviewed at the next suitable Parish Council meeting for the one remaining vacancy.

      Meeting reopened to public as this item closed

      Public Session Notes

      No issues raised by the public attending

      4. Minutes of the Parish Council meeting of 22nd June 2016 were confirmed as being an accurate record and were signed by the Chair.

      5. Consider Matters arising from meeting of 18th April 2016

      No items arising

      6. Reports from Elected Representatives were received

      a) District Councillor

       No District Councillors present

      b) County Councillor Gail Kenney report circulated, main topics

       City Deal, consultation available on website to 1st August 2016 and local exhibition at Great Shelford Memorial Hall on Thursday 21st July 1730 to 1930hrs

       Access to Cambridge Strategy, consultation started 11th July and runs until 10th October

       Devolution discussions continue with combined Cambridge and Peterborough proposal.

      Consultation runs from 8th July to 23rd August. 2

      Various pavement accidents causing injury to pedestrians due to lack of maintenance reported by the Parish Council for investigation. Funding for maintenance is recorded as limited.

       HGV’s transiting the village again raised by the Parish Council for investigation.

      7. Standing Committee Reports

      a) Highways: Chair Mike Nettleton, report circulated, main topics

       Revised location of pedestrian crossing under discussion due to safety concerns

       Lack of progress of main work to be escalated

       SID installation progress to be progressed by Councillor Ashurst

       Extension of Parking enforcement patrols to be confirmed to Chief Inspector Southerland by Clerk

      b) Planning:

       Minutes for 30th June previously circulated

       Neighbourhood Plan, joint group formed, wider external issues to be considered, planning committee to respond to A1307 plan. Full update at Sept Parish Council meeting.

      c) Recreation Ground:

      Agenda Note circulated on Proposal to have CGM cut the recreation ground, memorial corner and Freestones corner.

      Proposed: Councillor Barrie Ashurst

      Seconded: Councillor Helen Harwood

      Vote: Unanimous

      Clerk to action with CGM and produce alternative proposals for use of Village mans time

      d) Cemetery and Allotments:

       Councillor Barrie Ashurst had personally attended to various outstanding jobs.

       Councillor Helen Harwood to progress any outstanding work necessary directly with a suitable contractor.

      e) Finance and General Purposes:

       No new report items

      f) Playscape Liaison:

      Playscape status meeting to be arranged to review all outstanding topics. Chair Councillor Mike Nettleton to arrange

      g) Police Liaison: Councillor Barrie Ashurst reported

       Operation Hunter had been successful in the village

       A speedwatch survey on Hinton Way showed 10% of all vehicles speeding

       Hinton Way, Granhams Road and Abberley Wood pavements were being reduced in usable width due to overgrown hedges and grass growth.

       Clerk to progress note to local residents with Councillor direct guidance

      h) Environmental & Sustainable Shelford: No new report items

      i) Social Media: No new report items

      j) Community Association: No new report items

      k) Parochial Charities & Schools: No new report items

      Also see Item 10 on Agenda

      l) Twinning Association & Feast Liaison: No new report items

      m) Library: Councillor Helen Harwood reported

      Funding continued to be a concern. Library was a service to the wider local community and co-location activities were under consideration.

      n) Local Liaison Forum, City Deal: No new report items

      o) Pavilion: Clerk Mike Winter report circulated, main topics

       Request from Bowls club for a contribution towards a new sprinkler system was not supported

      3

      Faults on Fire alarm system (Still functioning) and one CCTV camera were scheduled for repair

       Recreation Ground emergency gate combination lock had been replaced again, further loss would require review of use

      Full report for July circulated

      8. Update on Riverbank Grant application status

      See Agenda Note circulated

      In absence of Councillor Stephen Chittenden, Clerk reported that the Grant application of £25,174 to Amey had been successful and that work on the project was expected to start imminently

      9. Update on potential Land acquisition process. In absence of Councillor David Coggins, Clerk to arrange meeting with Councillors Coggins, Watson, Milson, nightingale and Nettleton to review status and recommend actin plan to next Parish Council meeting

      10. Update on Parochial Charity Land Development plans

      This Item moved to start of Public meeting for convenience

      See Agenda Note circulated

      Mr Ian Wilkinson representing Trustees of Great Shelford Parochial Charities stated

      Land at Bridge Close, Mores Meadow and adjacent farmland / wild grassland considerations are at a very preliminary stage with no direct plans or funding. Considerations are extremely speculative and without relaxation of green belt planning restrictions are unachievable.

      Councillor Mike Nettleton and Gail Kenney expressed opposition to any green belt relaxation

      Further update to be provided with 6 months

      11. Update on Village Post Office future

      Chair Councillor Mike Nettleton reviewed current position and confirmed status as stated on the latest Parish Council Notice, as available to the public at meeting, displayed on media websites and at the Library

      12. To Approve purchase of a Defibrillator for general village availability

      See Agenda Note circulated

      Item adjourned until further consultation on site location, use and administration of equipment was clarified.

      Chair Councillor Mike Nettleton to review with potential site within Tesco

      Clerk not to deposit support cheque from Shelford Support Group until all administration arrangements were documented and in place with Tesco

      13. Review and Approve Financial monthly accounts for payment and Note receipts

      Clerk Mike Winter presented a schedule at meeting of Payments and Receipts for Month of July in Financial Year 2016 / 2017

      This was accepted with 11 cheques valued at £10,585-02p for payment

       Chair Mike Nettleton was still not on signature list due to delays at Barclays

       Insufficient cheque signatories present at the meeting. Clerk to arrange cheque signing after the meeting asap

      14. To Approve Parish Clerk worked hours

      Chair Councillor Mike Nettleton reviewed current position and future plans

      Proposal to increase working hours from 20 to 25hrs per week effective from June 2016

      Proposed: Councillor Barrie Ashurst

      Seconded: Councillor Helen Harwood

      Vote: Unanimous 4

      15. External correspondence received, reviewed and replies agreed as follows

      a) Train Station Barrier Closure report from Duncan Grey

      b) Train Station Incident from Helen Harwood. County Councillor Gail Kenney to progress

      c) Jim Chisholm’s contribution on Streetlife, re footpath from Station to bridge consultation. Peter Fane requested item as A1307 City Deal consultation. Item referred to Planning Committee for inclusion in Consultation response

      16. Matters raised for future agenda consideration were

      Next Meeting

      a) Currently no new items

      Outstanding from previous meetings

      a) Critical Succession and Critical illness proposals to be reviewed

      b) Communications policy for review of Council and Committee Minutes, draft, final, issue process timescales and issue method / location.

      c) Update on proposal to disperse costs of street lighting to local residents for 2016/2017

      d) Presentation from Network rail on footbridge proposal and Frequency of barrier closure to be requested?

      17. With all Agenda items covered the Chair closed the meeting at 2110hrs.

      Reminders

       Planning Meeting, at Pavilion Monday 25th July 2016, 6:30pm

       Next Parish Council Meeting is a Finance & General Purposes meeting at Pavilion Wednesday 17th August 2016, 7:30pm. All councillors welcome but only F&GP Committee members will take part in discussion and voting.

       Next full Parish Council Meeting, Wednesday 21st September 2016 7:30pm

      Note Chair Councillor Mike Nettleton will be absent due to holidays

      Note. All the above is the official minutes of the Parish Council meeting on 20th July 2016 that have been reviewed by Parish Council with full adoption awaited at the next Parish Council meeting

      Signed Date

      Chair

      Great Shelford Parish Council

      GREAT SHELFORD PARISH COUNCIL

      Minutes

      Parish Council meeting held in the Pavilion, Woollards Lane on

      Wednesday 22nd June 2016 at 1930hrs

      …………………….

       

      Present: Councillors Mike Nettleton (Chair), Angela Milson, Barrie Ashurst, David Coggins, Malcolm Watson, Peter Fane, Ben Shelton (District Councillor), Charlie Nightingale (District Councillor) and County Councillor Tony Orgee

      Parish Clerk: Mike Winter

       

      Two members of the public

       

      1.    Apologies Received: Councillors Bridget Hodge (Vice Chair), Helen Harwood, Simon Talbott Stephen Chittenden and County Councillor Gail Kenney

       

      District Councillor Whiteman Downes not in attendance

       

      2.    There were two declarations of interests received.

      Councillor Charlie Nightingale, member of Shelford Feast Committee

      Councillor Mike Nettleton, proprietor Eagle Analysis

       

      Public Session Notes

      Chair Councillor Mike Nettleton addressed the public attending with a brief on the Agenda items and requested comments along with any other items of interest from the Public attending

      ·      Post Office Change of Use, Public present expressed many strong reasons to maintain a Post Office within the village for the use of all local surrounding villages and requested the Parish Council used every possibility available to achieve that objective. Chair assured public attending that all opportunities were being explored and would update on progress when information was publically available.

      The Planning Committee would be responding to the Change of Use application in the normal manner

      ·      Highways update and Riverbank status was summarised, with no response from the Public attending

      ·      Concern for the Library status was raised. In response County Councillor Tony Orgee stated the Great Shelford Library was not at risk as he had stated previously at earlier meetings

       

      3.    Minutes of the Parish Council meeting of 18th May 2016 were confirmed as being an accurate record and were signed by the Chair.

       

      4.    Consider Matters arising from meeting of 18th April 2016

      No items arising

       

      5.    Reports from Elected Representatives were received

      a)    District Councillor, Ben Shelton and Charlie Nightingale

      ·      SCDC web site had listed recognised and approved Handyman services for public use

      ·      Parish Council request to identify process where verges have been damaged by property developers was referred direct to Planning Officer but in future it was recommended that the issue and reinstatement could be made a condition on Planning on application response

      ·      Parking enforcement in the Village was being considered by Cambridge City with potential to share utilisation of City Traffic Wardens. Councillor Charlie Nightingale to continue discussions on possibility of proposal

       

      ·      Councillor Charlie Nightingale has arranged a contribution from the Shelford Support Group of £400 to the Parish Council for the provision of a Defibrillator, positioned in Tesco. Parish Council to purchase and any additional cost to be investigated as a grant or Parish Council funded.

       

      b)    County Councillor Tony Orgee reported

      ·      Devolution discussions continue with combined Cambridge and Peterborough proposal.

      ·      Access to Cambridge Strategy, could provide auto number plate recognition. Likely to be reviewed July to September 2016

      ·      City Deal, consultation available on website to 1st August 2016 and local exhibition at Great Shelford Memorial Hall on Thursday 21st July 1730 to 1930hrs

      ·      The Post Office had developed their facility in Harston and he saw no reason why they should not adopt the same considerations in Great Shelford.

       

      6.    Standing Committee Reports

      a)    Highways: Chair Mike Nettleton, report circulated, main topics

      ·      Main work programme now behind proposed schedule due to CCC delays, issues escalated. However main work programme still hoped for implementation over October half term holiday period

      ·      Continuation of Police Parking enforcement financial support. Inspector Southerland to advise if continuation available.

      ·      Open meeting held 14th June re next year’s priorities identified for review

      Ø  Parking around Railway Station

      Ø  Widening of pavement in Woolards Lane

      Ø  Additional Zebra crossings at Scotsdales and Davey Crescent

      Full report for June circulated

      Main work programme costs reviewed for approval

      Proposal to progress at cost of £40,093 and within 2016/17 Budget of £50,000 less LHI Grant of £10,000

      Proposed: Ben Shelton

      Seconded: Malcolm Watson

      Vote: Unanimous

      b)    Planning:

      ·      Minutes for 8th June previously circulated

      c)    Recreation Ground: Chair Malcolm Watson, advised

      ·      No new items to report

      d)    Cemetery and Allotments:

      ·      June report circulated

      e)    Finance and General Purposes:

      ·      No new report items

      f)     Playscape Liaison: In absence of Councillor Simon Talbott, the Parish Council was updated on status by Eleanor McCrone from the Payscape Working Group

      ·      One year since starting Group, funding progressing and at £23,000 with target objective still at £200,000

      Ø  Fund raising events planned include, Abseiling from Church Tower and reinitiating of the Shelford Fun Run in 2017

      ·      Review of Master Plan had raised some alternatives but the Architect felt they could all be overcome to everyone’s satisfaction

      Next step was to hold a provisional Pre Application Planning meeting (No Cost) with Planning Officials to establish any potential Planning difficulties. The PSWG requested Parish Council’s view on Architects attending the Planning review at a cost of £500. This was agreed as essential by Parish Council.

      PSWG to progress and keep Parish Council advised, with a Parish Councillor attending any Pre Application Planning meeting

      When Planning considerations were included in the Master Plan the Parish Council would then consider the adoption of the Master Plan and progression to the detail design stage.

      ·      SSYI had offered to provide free labour to start some development of the Copse area under guidance of Daniel Lee, Sterling Gardens at a cost.

      This was postponed for review until after completion of Riverbank work due to safety concerns.

      Full report for June circulated

      g)    Police Liaison: Councillor Barrie Ashurst report circulated, main topics

      ·      Cyber Crime on increase and 3 PCSO’s being trained to assist in combating this crime

      ·      Speeding, more time being spent with speedwatch teams and specials being trained in use of speedguns

      ·      Proposal to continue support for parking, PCSO patrol

      Proposed: Charlie Nightingale

      Seconded: Barrie Ashurst

      Vote: Unanimous

      Subject to Inspector Southerland advising the scheme continues to be available.

      Full report for June circulated

      h)    Environmental & Sustainable Shelford: No new report items

      i)      Social Media: No new report items

      j)      Community Association: No new report items

      k)    Parochial Charities: No new report items

      l)      Twinning Association & Feast Liaison: No new report items

      m)  Schools & Library: No new report items

      n)    Local Liaison Forum, City Deal: No new report items

      o)    Pavilion: Clerk Mike Winter report circulated, main topics

      ·      Re staining of players corridor completed

      ·      Pavilion roof cricket ball catch netting started

      ·      Shelford Feast using Village Hall car park for toilet truck parking this year.

      Councillor Charlie Nightingale checked suitability of discharge into drainage system

      Full report for June circulated

       

      7.  To Review applications received for Additional Parish Councillors

            Agenda Note circulated.

            Five applications received, one has subsequently withdrawn for the three vacancies.

            EGM to be called specifically to review and receive personal statements from the four applicants.

      EGM proposed objectively second week in July 2016 subject to co-opting rules with successful applicants objectively attending next scheduled Parish Council meeting on 20th July 2016

       

      8.  To Receive recommendations from the Tender Evaluation Panel on the Riverbank Project and

           Approve the Preferred Supplier

      Agenda Note and Recommendation circulated

      Five Rivers Quotation of £25,174 from the six received was recommended by the evaluation panel.

      Proposed: Malcolm Watson

      Seconded: Charlie Nightingale

      Vote: Unanimous

            Subject to Grant Approval, Reference and Company checks.

       

      9.    To Approve a Financial Contribution of £2,000 to the Joint Account for the Great Shelford and Stapleford Neighbourhood Plan development

      The joint village activity is progressing and a fund for the additional work agreed.

      Proposal to contribute £2,000 to the Joint Fund

      Proposed: Peter Fane

      Seconded: Charlie Nightingale

      Vote: Unanimous

       

      10. Update on potential Land acquisition process

      Councillor David Coggins proposed to set up meeting for discussion on method of progress on the opportunity with all interested parties within the next two weeks.

       

      11. To Review Village Post Office future with regard to Planning change of use application

      Hard copies of a Parish Council Notice had been made available to the public at this meeting and also displayed on media websites and at the Library

      This item was reviewed under Public discussion session with no further Parish Council discussion.

      Planning application for Change of Use to be reviewed at next Parish Council Planning Committee meeting

       

      12. To Approve funding for the (2) Two newly opened Bank Accounts

      Agenda Note and Recommendation circulated

      New accounts established at

      a)    Cambridge building Society, Deposit of £74,000 (S106 funds)

      b)    Nationwide Building Society, Deposit of £50,000

      All transfers to and from these accounts, as necessary to fund the Parish Council annual activities to be covered by a minute at a Parish Council meeting

      Proposal for the above transfers of Parish Council funds as above

      Proposed: Malcolm Watson

      Seconded: Ben Shelton

      Vote: Unanimous

       

      13. To Review quotation for Maintenance of the border outside of the memorial hall

      Agenda Note circulated

      Quote from Daniel Lee, Sterling Gardens (Current free provider) reviewed.

      Councillor Helen Harwood requested (In absence) to obtain alternatives with possible use of a local working party and report back to next Parish Council meeting.

       

      14. Review and Approve Financial monthly accounts for payment and Note receipts

      Clerk Mike Winter presented a schedule at meeting of Payments and Receipts for Month of June in Financial Year 2016 / 2017

      This was accepted with 14 cheques valued at £7,831-03p for payment and 2 Cheques for transfer to new Parish Council accounts duly signed by two councillors.

      ·      Chair Mike Nettleton was still not on signature list due to delays at Barclays

       

      15. To Approve Chairman’s Action and Costs for new e-mail address & website in view of security concerns

      Agenda Note circulated

      Chair Councillor Mike Nettleton advised the Parish Council that due to unresolved security issues with the current Gmail account it was advisable to acquire and establish a domain name as greatshelfordparishcouncil.gov.uk this would provide for multiple Councillor E-mail address and a Parish Council directly controlled website.

      Cost to date for approval of Chairman’s action, £125 (Domain charge) and Hosting £95-40p per year 

      Proposal to Approve Chairman’s action

      Proposed: Charlie Nightingale

      Seconded: Angela Milson

      Vote: Unanimous

       

      16. To Review & Amend Parish Clerk worked hours & Consider Project assistance allocation.

      Agenda Note circulated

      HR item moved to a private discussion between Chair and Clerk for Chair to advise Parish Council.

       

      17. External correspondence received, reviewed and replies agreed as follows

      a)    Aggressive Dogs, Window above TuckerGardner & on Westfield Road / Rugby Club path

      Considered Police matter outside of Parish Council remit

      b)    Anglia Water, Private Pumping Stations from Oct 2016 to be taken over with all maintenance costs

      No action other than advice

      c)    Camb & Pbo Devolution Survey, circulated for response

       

      18. Matters raised for future agenda consideration were

      Next Meeting

      a)    Currently no new items

      Outstanding from previous meetings

      a)    Critical Succession and Critical illness proposals to be reviewed

      b)    Communications policy for review of Council and Committee Minutes, draft, final, issue process timescales and issue method / location.

      c)    Update on proposal to disperse costs of street lighting to local residents for 2016/2017

      d)    Presentation from Network rail on footbridge proposal and Frequency of barrier closure to be requested?

       

      19. With all Agenda items covered the Chair closed the meeting at 2130hrs.

      Reminders

      ·      Planning Meeting, at Pavilion Tuesday 28th June 2016, 7pm

      NOTE subsequently moved to Thursday 30th June at 7pm

      ·      Police Crime Prevention Event at Pavilion Tuesday 19th July 2016, 5pm to 8pm

      ·      Next Parish Council Meeting, at Pavilion Wednesday 20th July 2016, 7:30pm

       

      Note. All the above is the official minutes of the Parish Council meeting on 22nd June 2016 that have been reviewed by Parish Council with full adoption awaited at the next Parish Council meeting

       

      Signed                                   Date

       

                                         

      Chair

      Great Shelford Parish Council

       

       


      Minutes of the Parish Council meeting May 18th 2016
      Present: Councillors Charlie Nightingale (Chair and District Councillor), Bridget Hodge (Vice Chair), Angela Milson, Barrie Ashurst, David Coggins, Helen Harwood, Malcolm Watson, Mike Nettleton, Peter Fane, Stephen Chittenden, Simon Talbott and County Councillor Tony Orgee


      Parish Clerk: Mike Winter


      No members of the public


      1. Apologies Received: Councillor Ben Shelton and County Councillor Gail Kenney


      District Councillor Whiteman Downes not in attendance


      2. There were no new declarations of interests received.


      3. Election of the Chairman of the Council for the year 2016 – 2017


      Councillor Mike Nettleton was nominated as Chairman for the 2016 – 2017 year


      Proposed: Councillor Barrie Ashurst


      Seconded: Councillor Angela Milson


      Vote: Unanimous


      4. Councillor Mike Nettleton duly accepted and signed Chairman’s Acceptance of Office, witnessed by the Clerk. Chair Mike Nettleton assumed position and proceeded with the meeting agenda.


      5. Election of the Vice-Chairman of the Council for the year 2016 – 2017


      Councillor Bridget Hodge was nominated as Vice - Chairman for the 2016 – 2017 year


      Proposed: Councillor Simon Talbott


      Seconded: Councillor Stephen Chittenden


      Vote: Unanimous


      6. Councillor Bridget Hodge duly accepted and signed Vice - Chairman’s Acceptance of Office, witnessed by the Clerk. Vice - Chair Bridget Hodge assumed position and proceeded with the meeting agenda.


      7. A review of the Committee members and Chairs took place, with agreement that due to the tasks involved in the Highways Committee, Chair Mike Nettleton would continue as Chair of Highways to December 2016 but be shadowed by Councillor Barrie Ashurst to assist with the expected high work load in 2016 – 2017 year. Other changes agreed as minimal and shown on Members, Committees, Officers and Liaison 2016 / 2017 attachment.



      8. Minutes of the Parish Council meeting of 18th April 2016 were confirmed as being an accurate record and were signed by the Chair.


      9. Consider Matters arising from meeting of 18th April 2016




      Clerk advised additional Pavilion keys would be issued under Pavilion Report agenda item


      Chair Planning Committee had not received any reply from SCDC re damage to grass verges. 2





      10. Minutes of Annual Parish Meeting held on 20th April 2015 were reviewed to consider matters




      requiring future action.


      Minute Item, 10 Riverbank Proposals


       Clerk delivered copy proposal direct to Mr Pawley, Spinney Drive following day. Praising response circulated with additional comments.


       Response also received from Mr West, Woollards Lane



      Proposal now on display in Library and an open Village discussion / Q&A session agreed for Monday 6th June (Subject to Library agreement, Clerk to confirm). Village Notice to be posted and flyer inserted into the Village News




      Councillor Stephen Chittenden to provide support at the Library venue.


      11. Reports from Elected Representatives were received


      a) District Councillor, No Report


      b) County Councillor Tony Orgee report circulated, main topics



       Boundary Commission has agreed to a new phase of public consultation closing on 20th June 2016 with final report on 6th September 2016.


       City Deal, next meeting 2nd June and Executive Board on 9th June 2016. Agenda papers may include additional cycle ways.




       Considerable data (6 months) is being collected on local traffic movements for review.


      Full report for May with details circulated


      12. Standing Committee Reports



      a) Highways: Chair Mike Nettleton, report circulated, main topics




      i. Main work programme timing reviewed


      ii. Site meetings held and review of costs expected at next Parish Council Meeting


      iii. PCSO Parking support continuation to be reviewed at next Highways Committee meeting



      iv. Highways Village Open meeting scheduled for 14th June 2016




      Full report for May circulated



      b) Planning: Chair Bridget Hodge, reviewed the minutes of Committee meeting on 18th April and updated on issues reviewed at a 1900hrs Planning meeting on 18th May 2016.


      Minutes for 18th April previously circulated


      c) Recreation Ground: Chair Malcolm Watson, advised




       No new items to report



      d) Cemetery and Allotments: Chair Helen Harwood advised




       Allotment waiting list had been cleared


       Various outstanding issues at allotments and Cemetery required additional Parish Council support to be cleared down. Processes to be reviewed.



      e) Finance and General Purposes: No new report items


      f) Playscape Liaison: Councillor Simon Talbott advised




       IaKO event was very successful and raised £12,000 from sponsorship after deduction of all event expenses.


       Event teams were keen to stage a similar event next year



      g) Police Liaison: No new report items


      h) Environmental & Sustainable Shelford: No new report items


      i) Social Media: No new report items


      j) Community Association: Councillor Barrie Ashurst report circulated, main topics




       Cricket nets allowing youths to climb onto Pavilion roof when left stored incorrectly


       Financially stable with suitable bookings for 2016/2017


      Full report for May circulated



      k) Parochial Charities: Councillor Simon Talbot advised




       No new report items, next meeting July 2016


      3





      l) Twinning Association & Feast Liaison: No new report items


      m) Schools & Library: No new report items


      n) Local Liaison Forum, City Deal: No new report items


      o) Pavilion: Clerk Mike Winter report circulated, main topics




       3 sets Pavilion keys issued to Committee Chairs of Cem & Allotments, Highways, Rec & Pav. Security procedures to be covered at exit from Pavilion.


       Position of framed Village Air View agreed as on wall adjacent to kitchen servery. Clerk to arrange secure fixture.


      Full report for May circulated


      13. Council Policies, Standing Orders and Insurance for the year 2016 – 2017 reviewed as


      a) Standing Orders, quantity of Committee members adjusted to minimum as detailed in schedule for 2016 – 2017


      b) insurance schedule presented by Clerk and approval subject to similar quotes received


      c) Cheque signatory confirmed as


       Any two from Councillors Nightingale, Hodge, Watson, Coggins and Nettleton


       Clerk as single signatory up to £500 but will always bring all payments regardless of value to PC meeting for approval and 2 PC signatories. Emergency use only.


      d) Additional Bank accounts at CBS and Lloyds (Village Branches) to be urgently established. Clerk to arrange asap.


      14. Draft Public Notice for additional Parish Councillors in 2016 was approved


      Clerk to arrange display on Notice Boards and Media sites


      15. Riverbank Status Reviewed


      Councillor Stephen Chittenden updated Parish Council on status of project


       Grant Application Form to complete and submit by Councillor Stephen Chittenden


       Draft Tender document to be completed by Clerk


       Tender evaluation panel agreed as Rob Mungovan SCDC Ecology Consultancy Officer (Advisory Only), Councillors Malcolm Watson, Stephen Chittenden, Simon Talbott, Charlie Nightingale. Clerk to prepare marking matrix for evaluation process


       Timing plan discussed and agreed as



      Additional and Final Public Consultation at Library on Monday 6th June


      Invitation to Tender issued to 12 potential contractors, Friday 27th May 2016, latest


      Tender returns by Monday 13th June 2016


      Tender Evaluation Panel review of submitted tenders, Wednesday 16th June 2016


      Proposal to Parish Council for approval and award (Subject to Grant Approval) Wednesday 22nd June 2016




      16. Review Status of progress on potential acquisition of Grange Field


      Councillor Charlie Nightingale updated Parish Council on status of other similar situations. It was agreed to wait a further two weeks for news of their outcome.


      Councillor David Coggins agreed to lead on this project and its future plans.


      17. RoSPA Playground condition report reviewed and rectification future action agreed as


       Response to Clerk e-mail on perceived discrepancies awaited


       Items requiring attention



      Basket Ball net, single hook requires re fixing, Clerk to arrange


      Carousel, ground clearance low, No action.


      Climber, replace worn net, eggs missing, wire rope exposed, bar rotating, Clerk to provide updated quotation for repair / replacement.


      Seesaw, grease moving parts, Clerk to arrange.


      Skateboard Ramp, Hole in timber side (Clerk states non-structural), kerbstones missing. Response to Clerk e-mail required.




      4





      Slide, access falls entrapment requirements. Response to Clerk e-mail required.


      General paintwork, poor condition. Response to Clerk e-mail required.




      18. Review and Approve Financial Monthly (May) Accounts for Payment and Note receipts


      Clerk Mike Winter presented a schedule of payments and receipts for the month of May 2016 (known to date). This was accepted and 3 cheques valued at £8,576-10p for payment duly signed by two councillors.


      19. Resolution To Appoint Mr Hugh Holland as Internal Auditors for the year 2016 – 2017 as previous year


      Proposed: Councillor Malcolm Watson


      Seconded: Councillor David Coggins


      Vote: Unanimous


      Clerk Advised the External PKF Littlejohn annual audit return submitted as at PC meeting of 18/04/16 but as PC receipts or expenditure now exceeds £200,000 per annum additional info (Detailed Budget agreed in 2015/16 for year 2016/17, details of outstanding loans, copies of Bank statements) are now required. All info duly provided by Clerk as all available.


      20. External correspondence received, reviewed and replies agreed as follows


      a) Letter of complaint from Mr Maycox, Church Street dangers to Heidi Allen


      b) E-mail from Ian Kydd re Parish Council security issue


      c) Electoral review of South Cambridgeshire: Draft recommendations circulated.


      21. Agree the Parish Council Meeting dates and location for 2016 – 2017


      Clerk presented schedule for agree and note in diaries.



      Adjustments made with confirmation that Local Election date was 4th May 2016, thus it should not conflict so closely to Parish Council dates as this year. All dates as Meeting Dates May 2016 / May 2017 attachment.




      22. Matters raised for future agenda consideration were


      Next Meeting


      a) Revision of Bank Accounts and FSCS compensation limits


      b) Neighbourhood Plan


      c) Grange Field


      Outstanding from previous meetings


      a) Critical Succession and Critical illness proposals to be reviewed


      b) Communications policy for review of Council and Committee Minutes, draft, final, issue process timescales and issue method / location.


      c) Update on proposal to disperse costs of street lighting to local residents for 2016/2017


      d) Presentation from Network rail on footbridge proposal and Frequency of barrier closure to be requested?


      23. With all Agenda items covered the Chair closed the meeting at 2120hrs.


      Current Chair and all Parish Council unanimously thanked Councillor Charlie Nightingale for his extensive service as Chair and welcomed his continued contribution to all Parish Council activities.



      Note. All the above is the official minutes of the Parish Council meeting on 18th May 2016 that have been reviewed by Parish Council with full adoption awaited at the next Parish Council meeting


      Signed Date


      Chair


      Great Shelford Parish Council


      Parish Council meeting held in the Pavilion, Woollards Lane on

      Monday 18th April 2016 at 1930hrs

      …………………….

      Present: Councillors Charlie Nightingale (Chair and District Councillor), Bridget Hodge (Vice Chair), Angela Milson, Barrie Ashurst, David Coggins, Helen Harwood, Malcolm Watson, Mike Nettleton, Peter Fane, and Stephen Chittenden

      Parish Clerk: Mike Winter

      One member of the public

      1. Apologies Received: Councillors Simon Talbott and County Councillor Tony Orgee and Gail Kenney

      District Councillor Whiteman Downes not in attendance

      2. There were no new declarations of interests received.

      One member of the public present stated their concerns over

      a) Proposed removal of Parking Bay in High Green

      Councillor Nettleton responded and confirmed the bay was being removed on safety grounds due to 3 accidents being potentially linked to the position of the bay

      3. Minutes of the Parish Council meeting of 16th March 2016 were confirmed as being an accurate record and were signed by the Chair. Spelling correction of Berisford Rd to Buristead Rd made to minutes.

      4. Consider Matters arising from meeting of 16th March 2016

      Chair advised a cautionary delay on progressing potential Grange Field acquisition.

      Agreed for agenda item PC meeting 18th May 2016

      5. Reports from Elected Representatives were received

      a) District Councillor Ben Shelton reported

       Devolution, Cambridge/Norfolk/Suffolk combined with joint Mayor, Councils still looking for common ground to progress

       Chancellor may force process if no agreement reached locally

      b) County Councillor Tony Orgee report circulated in absence

       No comments raised

      Full report for April with details circulated

      6. Standing Committee Reports

      a) Highways: Chair Mike Nettleton, advised that

      i. Main work programme expected to be implemented October (Half Term)

      ii. Tesco delivery times varied and monitoring continues

      iii. Street and Drain clearance still awaited but suggested they will be done within the next 2 weeks and meetings arranged with responsible CCC & SCDC staff on 4th & 10th May

      Full report for April circulated

      b) Planning: Chair Bridget Hodge, reviewed the minutes of Committee meeting on 23rd March and updated on issues reviewed at a 1900hrs Planning meeting on 18th April 2016.

      Chair writing to Planning Authority on Reinstatement process for damaged Verges by building contractors

      23rd March 2016, minutes previously circulated. 2

      c) Recreation Ground: Chair Malcolm Watson, advised

      Minutes of 31/03/2016 outstanding and verbally confirmed

       PSWG MoU reviewed and agreed

       Quotation from Samskara Construction for Pavilion roof, cricket ball catch netting agreed and confirmed at £6,750. Request for completion by start of cricket season made but likely to be end of May due to lead time on materials

       Riverbank grant EOI accepted and full application requested. Timescales challenging but will review with SCDC ECO on 26th April 2016

      d) Cemetery and Allotments: Chair Helen Harwood reviewed minutes of Committee meeting on 7th April and advised that

      i. Fees and system of calculation had been revised as circulated

      ii. Tenancy agreements updated

      iii. Stonehill Allotments dog faeces bin required. Position and collection process to be investigated

      7th April 2016, minutes previously circulated.

      e) Finance and General Purposes: No new report items

      f) Playscape Liaison: No new report items

      13th April 2016, minutes previously circulated.

      g) Police Liaison: No new report items

      h) Environmental & Sustainable Shelford: No new report items

      i) Social Media: No new report items

      j) Community Association: No new report items

      k) Parochial Charities: No new report items

      l) Twinning Association & Feast Liaison: No new report items

      m) Schools & Library: No new report items

      n) Pavilion: Clerk Mike Winter advised that

      i. Pavilion keys would be provided to all Committee chairs that do not currently have one, as soon as additional keys were cut. Three required.

      o) Local Liaison Forum, City Deal: No new report items

      7. Receive, review and Approve the Annual Accounts for Financial Year 2015 / 2016

      Meeting Review of

      a) Clerk reviewed circulated schedule at meeting of

      Payments and Receipts from 16th March 2016 to end of Financial Year 31st March 2016

      This was accepted and 7 cheques valued at £806-50p for payment duly signed by two councillors. Completing all transactions in the 2015/2016 financial accounts

      Review Management Accounts for full 2015/2016 year up to 31st March 2016

      b) Clerk presented Review of Annual Return Statement of Accounts 2015/2016

      Approved by PC, signed by RFO and Chair

      c) Review of Section 1 - Annual Governance Statement, box confirmation

      Each box reviewed and ticked as appropriate

      Approved by PC, signed by Chair and Clerk

      d) Review of Section 2 - Annual Accounting Statement, value confirmed for each Box

      Approved by PC, signed by Chair in conjunction with reconciliation Box 7 and Box 8, explanation of variances and Bank reconciliation documents

      All above to be minute references inserted onto appropriate pages of PKF Littlejohn External Audit report

      Internal Audit Report, Hugh Holland conducted ½ year review in December, awaiting date confirmation for full year review from Hugh Holland. Expected within the next week.

      Confirmation of the Dates for the Period of Exercise of Public Rights. Signed by RFO.

      Audited Accounts during above to be displayed on Parish Council Website and Notice Boards 3

      8. Review and Approve Financial Monthly (April) Accounts for Payment and Note receipts

      Clerk Mike Winter presented a schedule of payments and receipts for the month of April 2016 (known to date). This was accepted and 7 cheques valued at £10,678-04p for payment duly signed by two councillors.

      9. Arrangements for APM

      Chair reviewed arrangements for APM on 20th April 2016

      a) Agenda circulated

      b) Reports received to date noted

      c) Financial statement 2015/2016 noted

      d) 50 Copies all documents to be prepared by Clerk

      10. External correspondence received, reviewed and replies agreed as follows

      a) E-mail from resident on replacement of 3 resigned Parish Councillors. Clerk confirmed to PC and resident advert will be placed in May 2016 as previously discussed

      b) PSWG request for assistance on Liability Insurance for IaKO event. Clerk advised status and confirms independent Liability Insurance being taken out by PSWG

      11. Matters raised for future agenda consideration were

      Previous Items raised not yet considered

      a) Critical Succession and Critical Illness plan be produced for future discussion.

      b) Communications policy for review of Council and Committee Minutes, draft, final, issue process timescales and issue method / location.

      c) Presentation from Network rail on footbridge proposal and potential traffic congestion from additional crossing closures expected at 4 per hour in each direction.

      d) Update on proposal to disperse cost of street lighting to local residents, required at next suitable meeting

      e) FSCS compensation limits on Parish Council Bank account

      f) Status of progress on potential acquisition of Grange Field for next meeting on 18th May

      12. With all Agenda items covered the Chair closed the meeting at 2055hrs.

      Signed Date

      Chair

      Great Shelford Parish Council

      GREAT SHELFORD PARISH COUNCIL

      Minutes

      Parish Council meeting held in the Pavilion, Woollards Lane on

      Wednesday 16th March 2016

      .........................

      Present: Councillors Charlie Nightingale (Chair and District Councillor), Bridget Hodge (Vice Chair), Angela Milson, Barrie Ashurst, David Coggins, Helen Harwood, Malcolm Watson, Mike Nettleton, Peter Fane, and County Councillor Tony Orgee
      Parish Clerk: Mike Winter

      Five members of the public

      1. Apologies Received: Councillors Stephen Chittenden, Simon Talbott, County Councillor Gail Kenney and District Councillor Ben Shelton

        District Councillor Whiteman Downes not in attendance

      2. There were no new declarations of interests received.

        Five members of the public present stated their concerns over

        1. a)  Berisford Rd, Yew impeding footpath: Clerk to review and progress as necessary

        2. b)  Inadequate lighting on De Freville Rd: Removal of diffusers suggested. To progress on line

        3. c)  Plans for the Riverbank:General issues discussed at length.Proposal to be copied for member

          of the public by clerk

        4. d)  Road signs missing: all reported and being constantly chased

        5. e)  Cycle way rubbish build up: Clerk to arrange Village Man for tidy up

        6. f)  General Street, drains and pavement cleaning

        7. g)  Clean for theQueen:Not being actioned by Parish Council

        8. h)  Village litter pick:Reviewed at later meeting if adequate support can be envisaged

        9. i)  Electronic Bus signs: CCC grant process to be reviewed

      3. Minutes of the Parish Council meeting of 17th February 2016 were confirmed as being an accurate record and were signed by the Chair.

      4. No Matters arising from meeting of 17th February 2016 were raised.

      5. ReportsfromElectedRepresentativeswerereceived a) District Councillor Charlie Nightingale reported

      Cambs to stay at table for discussion on devolution proposals b) CountyCouncillorTonyOrgeereported

      •   City deal Initial A1307 consultation discussed at length (full details in March report)

      •   Successful 2016/17 LHI scheme grant to Parish Council. The Parish Council should not be deterred from making a request in subsequent years as other councils had successfully

        applied in consecutive years

      •   District Council consultation on the Draft Local Plan had been responded to opposing the

        proposed removal of land from the green belt

      •   Cambridge B.S. Branch refurbishments and closures. Great Shelford Branch not subject to

        either process.
        Full report for March with details circulated

      6. StandingCommitteeReports
      a) Highways: Chair Mike Nettleton, advised that

      1. LHI grant fund for Zebra crossing successful

      2. Main work programme and Hinton Way changes continue to be static, awaiting meeting

        with CCC on 17th March to review progress and likely timescales.

      3. Tesco delivery parking now agreed at 0630hrs (Subj to final validation). To start within

        the next few days

      4. Convex mirror at High Green not successful. Parking bay outside No 20 to be removed

      5. Street and Drain clearance still awaited

      Full report for February circulated

      1. b)  Planning: Chair Bridget Hodge, reviewed the minutes of Planning Committee meeting on 22nd February 2016. Minutes previously circulated.
        Reinstatement process for damaged Verges by building contractors has been requested from Planning Authority

      2. c)  Recreation Ground:Chair Malcolm Watson,advised no new issues
        Clerk requested quotations review of Cricket ball catch protective netting as delegated to next Rec & Pav meeting with authority to proceed within the budget plan.

      3. d)  Cemetery and Allotments: Chair Helen Harwood advised that

        1. Mowing to commence within next few weeks

        2. Volunteer working party had achieved an improvement but volunteers were in short supply to continue improvements

        Full report for March circulated.

      4. e)  FinanceandGeneralPurposes:Nonewreportitems

      5. f)  Playscape Liaison: No new report items

      6. g)  Police Liaison: Councillor Barrie Ashurst advised that

        i. A series of Crime prevention presentations are being planned for the general public. ii. Parking initiative continues with Great Shelford participating.

        iii. Speedwatch group be re-contacted on availability of potential Parish Council funding for local equipment

        Full report for March circulated

      7. h)  Environmental & Sustainable Shelford: Councillor Peter Fane reported no new items

      8. i)  Social Media: Councillor Peter Fane reviewed status of current Media circulation and stated

        satisfactory.
        However, issues raised on Streetlife had caused some debate as to how any official Parish Council response should be made. After lengthy debate it was agreed that issues raised on Streetlife would not receive any official response from the Parish Council without first agreement with the Chairman and any agreed official response would be issued by the Clerk
        in the Parish Council’s name

      9. j)  Community Association: Councillor Barrie Ashurst advised that

        1. AGM on 14th March had a very low turnout

        2. Bank balances and accounts were adequate

        Full report for March circulated

      10. k)  Parochial Charities: No new items

      11. l)  Twinning Association & Feast Liaison: Chair Charlie Nightingale advised that

      i. Queens Birthday Party Tea dance would take place on Saturday 11th June at the Village Hall, Woollards Lane

      1. m)  Schools & Library: Councillor Helen Harwood reported no new items

      2. n)  Pavilion: Clerk Mike Winter advised that

      i. Omnis payment had been made and cashed and that Omnis were experiencing difficulty with a VAT inspection that included the Pavilion build

      Full report for March circulated

      o) Local Liaison Forum, City Deal: Chair Charlie Nightingale advised that
      i. Meeting of 7
      th March was poorly attended with little of the presented representation

      accepted

      1. The S106 indemnity for S/1728/12/OL was reviewed, signed and witnessed for the Clerk to proceed with the claim.
        A schedule of 2015/16 S106 receipts was circulated by the Clerk. It was suggested that a representative of the SCDC, Communities and Planning, S106 team was invited to a future Parish Council meeting to advise on apparently changing allocation and expenditure process.

      2. Current status of Riverbank Project.
        In absence of Councillor Stephen Chittenden, Clerk Mike Winter advised that

        1. a)  Expression of Interest for Grant submitted

        2. b)  Application for flood defence consent submitted to Environment Agency

        3. c)  SCDC funding offer of £2,000 signed and witnessed at meeting

      3. Update on Neighbourhood Plan progress and Funding Status
        Councillor Bridget Hodge reported that a Neighbourhood Plan meeting had been poorly attended. Improved circulation of events to be considered with at least an article in Village News as proof of consultation was necessary.

      10.Offer of Village Defibrillator
      Chair Charlie Nightingale advised the Shelford Support Group had offered £400 contribution to a Village Defibrillator. Meeting agreed to pursue info on offer, especially if a location could be found to make it easily accessible over long hours.

      11.Status and Progress of Potential Grange Field acquisition
      Chair Charlie Nightingale advised that recent letters had declined any discussion and the potential was at a stalemate status. Chair to make enquiries with South Cambs as to current ownership and how to progress the acquisition

      12.Clerk Mike Winter presented a schedule of payments and receipts for the month of March 2016 (known to date). This was accepted and 11 cheques valued at £5,641-04p for payment duly signed by two councillors.

      13.The Clerk presented a monthly review of budget status to year end and it was circulated for reference. Noting that although the bank accounts had a healthy current balance considerable expenditure had still to be received for March 2016 and they included a significant value of protected S106 funds.

      The final year end balances are expected to be approximately as forecast. The final accounts would be presented for sign off acceptance at a meeting just prior to APM.

      14.Arrangements for APM
      Clerk circulated
      a) Media note on APM and Hustings
      b) Proposed Agenda for comment prior to issue

      15.External correspondence received, reviewed and replies agreed as follows

      1. a)  Request from Sgnt Sandra Davidson for Operation Hunter, Village Crime prevention evening use of Pavilion on Tuesday 19th July from 1730 to 2000hrs. Agreed with Parish Council to

        assist in Media circulation to publicise event

      2. b)  Notification of Balfour Beatty Traffic Control on Babraham Road, wk commencing 11th April for

        20 days. Noted, no reply.

        

      c) E-mail from new contact at  Balfour Beatty  on long outstanding replacement village signs.Clerk to advise info requested

      1. d)  E-mail from Martin Seekings re street lighting on De Freville Road. Addressed at members of the public question time.

      2. e)  Notification of Camb CC replacement road markings and studs following surface dressing works , Buristead Road & Granhams Road in spring / summer 2016. No response necessary but selection process to be questioned at Parish Council meeting with SCDC on 17th March 2016

      16.Matters raised for future agenda consideration were Previous Items raised not yet considered

      1. a)  Critical Succession and Critical Illness plan be produced for future discussion.

      2. b)  Communications policy for review of Council and Committee Minutes, draft, final, issue

        process timescales and issue method / location.

      3. c)  Presentation from Network rail on footbridge proposal and potential traffic congestion from

        additional crossing closures expected at 4 per hour in each direction.

      4. d)  Update on proposal to disperse cost of street lighting to local residents, required at next

        suitable meeting

      5. e)  FSCS compensation limits on Parish Council Bank account

      6. f)  Local Plan re Adenbrooks Hospital Developments

      7. g)  Status of progress on potential acquisition of Grange Field for next meeting on 16th March

      17.With all Agenda items covered the Chair closed the meeting at 2115hrs. Signed Date

      Chair
      Great Shelford Parish Council

      Note. All the above is the official minutes of the Parish Council meeting on 16th March 2016 that have been reviewed by Parish Council with full adoption awaited at the next Parish Council meeting.

       

      These are the minutes of the most recent Parish Council meeting on February 17

       

       1

       

       GREAT SHELFORD PARISH COUNCIL

      Minutes

      Parish Council meeting held in the Pavilion, Woollards Lane on Wednesday 17th February 2016

      …………………….

      Present: Councillors Charlie Nightingale (Chair and District Councillor), Bridget Hodge (Vice Chair), Angela Milson, David Coggins, Helen Harwood, Malcolm Watson, Mike Nettleton, Peter Fane, District Councillor Ben Shelton and County Councillor Tony Orgee

      Parish Clerk: Mike Winter

      No members of the public

      1. Apologies Received: Councillors Stephen Chittenden, Simon Talbott, Barrie Ashurst and County Councillor Gail Kenney

       

      District Councillor Whiteman Downes not in attendance

      2. There were no new declarations of interests received.

       

      No members of the public were present for questions or issues to discuss with the Parish Council

      3. Minutes of the Parish Council meeting of 20th January 2016 were amended, deleting last sentence of item 5 c as disputed, not stated, by County Councillor Tony Orgee. Then confirmed as being an accurate record and were signed by the Chair.

       

      4. No Matters arising from meeting of 20th January 2016 were raised.

       

      5. Reports from Elected Representatives were received

      a) District Councillor Ben Shelton reported

       Green bin collections return to normal from end February

       Consultation hearings on Local Plan to start summer 2016

      b) County Councillor Tony Orgee

       Lengthy discussions took place on 16th February to determine the CC budget / Precept for 2016/2017. This resulted in a 2% increase, inclusive of a 2% increase of the adult social care precept. Variations in capital payback periods had also contributed to releasing £10m for the 2016/17 budget.

       Jonathan Clark, County Council had confirmed the street, road and drain cleaning had gone wrong in Great Shelford and that the contractors were instructed to rectify

       

      Full report for February with details circulated

      6. Standing Committee Reports

      a) Highways: Chair Mike Nettleton, advised that

      i. LHI grant fund meeting for Zebra crossing results should be available by 1st March 2016

      ii. Main work programme continues to be static awaiting resources from CCC. Meeting with Andy Preston suggested to establish progress prior to Village AGM

      iii. Tesco delivery parking being pursued with Tesco Operations Manager

      iv. Hinton Way proposals awaiting response from CCC for 3 weeks

      v. Convex mirror installed at High Green, awaiting response from local residents

      vi. Gutters and gulley’s still awaiting clearing, Tony Orgee’s report covers

      2

       

       

      vii. Proposal to assist with verges tidy up by making first cut of the year (Approx. wk. 13) a grass collection cut, as most verges were already overgrown and suffering from late previous season growth. This process whilst expensive was within 2016/2017 budget plan. A vote was taken to agree this process; 8 in favour, 1 against.

       

      Clerk instructed to change process for first cut of year only.

      Full report for February circulated

      b) Planning: Chair Bridget Hodge, reviewed the minutes of Planning Committee meeting on 4th February 2016. Minutes previously circulated.

      c) Recreation Ground: Chair Malcolm Watson, advised no new issues.

      d) Cemetery and Allotments: Chair Helen Harwood advised next meeting on 24th February

       

      Full report for February circulated.

      e) Finance and General Purposes: No new report items.

      f) Playscape Liaison: Update on Playscape progress with the Master Plan was an agenda item

      g) Police Liaison: Next Police meeting at Linton on Thursday 25th February

      h) Environmental & Sustainable Shelford: Councillor Peter Fane reported no new items

      i) Social Media: Councillor Peter Fane reviewed status of current Media circulation and stated satisfactory.

       

      However, issues raised on Streetlife had caused some debate as to how any official Parish Council response should be made. After lengthy debate it was agreed that issues raised on Streetlife would not receive any official response from the Parish Council without first agreement with the Chairman and any agreed official response would be issued by the Clerk in the Parish Council’s name

      j) Community Association: Next week meeting

      k) Parochial Charities: No new items

      l) Twinning Association & Feast Liaison: No new items

      m) Schools & Library: Councillor Helen Harwood reported no new items

      n) Pavilion: Clerk Winter requested that the long outstanding Omnis cheque was re issued less £170 for correction of the heating grilles and its immediate release be given. This was agreed

       

      The Pavilion security was causing concern with clubs not setting the security alarm and on occasions not locking doors. It was agreed that contribution to running costs of £50 for not setting alarm and £100 for failing to lock doors be levied at offending clubs

      Full report for February circulated

      7. Current status of Riverbank Project and its Funding Status.

       

      Councillor Stephen Chittenden report was presented by Councillor Charlie Nightingale as follows

       Method of funding the upfront £40k requirement subject to Grant availability

       Documents required to support the Grant application

       

      Councillor Peter Fane suggested that re consideration be given to replace like with like at the Riverbank based on environmental concerns. This was not disputed but the Project had been previously agreed with this consideration taken into account. However, it could still be an option if project funding became a difficulty

      Full report for February circulated

      8. PSWG update and Master Plan review

       

      This Agenda item was moved to the first reporting item on the Agenda allowing for PSWG representative to leave after the item was completed

      Jeremy Fazal presented the update on behalf of the PSWG.

       Fundraising activities and donation methods were mostly in place with some substantial individual donations

       The Master Plan was being presented for public opinion on Saturday 5th March at the Recreation Ground

      3

       

      Parish Council concerns were raised over the plan being viewed as an agreed proposal and stated it must be portrayed to local residents as a potential proposal for discussion with subsequent review of opinions by local residents and the Parish Council.

      Parish Council insisted that justification with all other users was a high priority that required much further discussion. Chair Charlie Nightingale raised a number of issues that required further consideration within the proposed master plan before Parish Council agreement would be likely. These points were agreed by PSWG.

       Ball park costing of the proposed Master Plan was available but not discussed as not relevant at this stage

       A 5k grant utilising SSYI volunteers was being pursued for improvements in the Copse area. The Parish Council agreed for PSWG to pursue this grant availability subject to any proposed improvements being compatible to the Riverbank Project.

       

      9. Update on Neighbourhood Plan progress and Funding Status

       

      Councillor Bridget Hodge reported that the Neighbourhood Plan and Village meeting on 26th January 2016 was attended by approximately 40 people.

      It had been agreed to set up a joint working fund between Stapleford and Great Shelford to progress consultation via dedicated website etc. A grant for the preparation of the Plan was being pursued but if achieved would only likely cover £8k of the estimated £12k costs.

      Clerk to arrange with Stapleford Clerk a £2k Great Shelford support for a joint £4k working fund on the Neighbourhood Plan.

      10. Clerk Mike Winter presented a schedule of payments and receipts for the month of February 2016 (known to date). This was accepted and 15 cheques valued at £34,305-72p for payment duly signed by two councillors.

       

      The Clerk presented a monthly review of budget status and it was circulated for reference. Noting that although the bank accounts had a healthy current balance considerable expenditure had been made in February and similarly forecast for March 2016. The year end balances would then be approximately as forecast. However, some particularly Highways forecast expenditure for March 2016 may be carried over into 2016/2017 budget year.

      11. External correspondence received, reviewed and replies agreed as follows

      a) Request for Parish Council nomination to Local Liaison Forum (LLF) City Deal, initial group meeting on Monday, 7th March 2016, 6.30pm. Nominated Councillor Chair Charlie Nightingale

      b) E-mail re Community Speedwatch Volunteers from Brian Robins, Speedwatch Coordinator reviewed. Status fully discussed. Clerk and Councillor Helen Harwood to prepare a reply.

       

      12. Matters raised for future agenda consideration were

       

      Previous Items raised not yet considered

      a) Critical Succession and Critical Illness plan be produced for future discussion.

      b) Communications policy for review of Council and Committee Minutes, draft, final, issue process timescales and issue method / location.

      c) Presentation from Network rail on footbridge proposal and potential traffic congestion from additional crossing closures expected at 4 per hour in each direction.

      d) Update on proposal to disperse cost of street lighting to local residents, required at next suitable meeting

      e) FSCS compensation limits on Parish Council Bank account

      f) Local Plan re Adenbrooks Hospital Developments

      g) Status of progress on potential acquisition of Grange Field for next meeting on 16th March

      4

       

       

      13. With all Agenda items covered the Chair closed the meeting at 2130hrs.

       

      Signed Date

      Chair

      Great Shelford Parish Council

      Note. All the above is the official minutes of the Parish Council meeting on 17th February 2016 that have been reviewed by Parish Council with full adoption awaited at the next Parish Council meeting.

      These are the minutes of the most recent Parish Council meeting in January 2016. 


      Present: Councillors Charlie Nightingale (Chair and District Councillor), Bridget Hodge (Vice Chair), Barrie Ashurst, David Coggins, Helen Harwood, Malcolm Watson, Simon Talbott, Mike Nettleton, Peter Fane, District Councillor Ben Shelton, County Councillors Tony Orgee and Gail Kenney

      Parish Clerk: Mike Winter

      Four members of the public

      1. Apologies Received: Councillors Stephen Chittenden, Angela Milson

       

      District Councillor Whiteman Downes not in attendance

      2. There were no new declarations of interests received.

       

      Members of the public present had no questions or issues to discuss with the Parish Council

      3. Minutes of the Parish Council F&GP meeting of 16th December 2015, with the addition of Councillor Simon Talbott being in attendance, were confirmed as being an accurate record and were signed by the Chair.

       

      4. No Matters arising from meeting of 16th December 2015 were raised.

       

      5. Reports from Elected Representatives were received

      a) District Councillor Ben Shelton

       Reminded the Parish Council that the Local Plan consultation ends on Monday 25th January in respect of the formal response.

       Re the Nine Wells and Marshall Airport sites for housing.

       

      He was opposed to the Nine Wells development and would be lobbying for its withdrawal from the local plan

      b) District Councillor Charlie Nightingale reported

       SCDC have recommended to the Boundary Commission that the number of councillors serving residents in the area be reduced from 57 to 45. The Boundary commission are consulting on how to produce a pattern of wards to accommodate 45 councillors

      c) County Councillor Tony Orgee

       CC budget / Precept for 2016/2017 was still under review with 0%, 2% and 4% under consideration. County Councillors Tony Orgee and Gail Kenney wished to have it recorded that they supported the 0% increase in the County Council Precept.

       Street lighting publically stated economies of switched off from 0200hrs to 0600hrs do not apply to Great Shelford as the village is not on the central management system

       Consultation will start on Monday 8th February 2016 on ideas within the Greater Cambridge City deal for new Park & Ride Sites along with new orbital bus routes

       Wellcome Trust has announced details of initial proposals for expansion of the Genome Campus at Hinxton, these included overall plans for about 900 houses. Current plans envisage diversion of the A1301 around the expanded site. A timescale of about 25 years was envisaged for the whole scheme with planning applications submitted after 2018.

       The Parish Councils numerous reports and concerns over lack of road, pavement and drain clearance was recognised and all were in progress for attention

       Councillor Nettleton raised concerns over reduction in local services supplied by the current efficiency savings

      2

       Councillor Ashurst requested clarification on the Library status. Confirmed that no Libraries were planned to close but reductions in costs were necessary.

       

      6. Standing Committee Reports

      a) Highways: Chair Mike Nettleton, advised that

      i. LHI grant fund meeting for Zebra crossing on 25th Jan 2015

      ii. Main work programme was static awaiting resources from CCC

      iii. Speedwatch equipment funding request had been withdrawn

      iv. One speed indicator board would be fitted on Hinton Way

      v. Careful drivers signs at a cost of £300 are planned for entrances to village

       

      Quotes and approval necessary

      vi. McColl’s deliveries currently not complying with agreement but would resolve with McColl’s

      vii. Tesco deliveries also not complying with agreement and he would continue discussions with operations manager

      viii. General village parking issues being reviewed

       

      Full report for January 2016 circulated

      b) Planning: Chair Bridget Hodge, reviewed the minutes of Planning Committee meeting on 14th January 2016

       

      A Neighbourhood planning and Village meeting is scheduled for 26th January 2016

      c) Recreation Ground: Chair Malcolm Watson, advised no new issues.

       

      Minutes of 9th December 2015 meeting had been circulated

      d) Cemetery and Allotments: Chair Helen Harwood advised that the 2015/2016 allotment invoices had been issued.

      e) Finance and General Purposes: No new report items. Minutes of meeting on 16th December 2015 had been reviewed and approved.

      f) Playscape Liaison: Councillor Simon Talbott advised meeting with Erect Architecture and stakeholders was on 25th January 2016 to review current status of the master plan

      g) Police Liaison: Councillor Barrie Ashurst advised that a report from Sgt Sandra Davidson identified status of local burglaries and police support activities.

       

      PCSO parking patrols had also commenced.

      Sgt Sandra Davidson report of 19th January 2016 circulated

      Chair Charlie Nightingale advised that after the Parish Council AGM on Wednesday 20th April a Hustings would take place with the prospective candidates standing for new Police Commissioner. Radio Cambridge has agreed to cover the event.

      h) Environmental & Sustainable Shelford: Councillor Peter Fane reported no new items

      i) Social Media: Councillor Peter Fane reported no new items.

      j) Community Association: Councillor Barrie Ashurst reported no new items

      k) Parochial Charities: Councillor Simon Talbott reported no new items

      l) Twinning Association & Feast Liaison: Councillor Charlie Nightingale advised a Tea Dance and other activities was being considered for the Queen’s Birthday celebrations. Parish council was asked to underwrite £500 of expenditure. This was agreed as underwriting only.

       

      The Christmas Street illuminations had been well received in the village with householders adding to the illumination activity. An improvement and local illumination competition was under consideration for Christmas 2016?

      m) Schools & Library: Councillor Helen Harwood reported no new items

      n) Pavilion: Clerk Winter advised that Omnis cheque was still being held but hoped for a resolution shortly. Pavilion roof drainage had been a problem but blockages now cleared. Regular roof maintenance / clearance was necessary due to the design.

       

      Full report for January 2016 circulated

      7. The S106 indemnity for S/1728/12/OL and S/1023/14/RM was reviewed, signed and witnessed for the Clerk to proceed with the claim

       

      8. Current status of Riverbank Project and its Funding Status.

       

      Councillor Stephen Chittenden was unable to attend and provide update. Clerk Mike Winter circulated a recent e-mail with brief questions being asked by the funding bodies. Chair Charlie Nightingale had approached Ian Wilkinson to act as independent referee to comply with one of the questions. This had been agreed by Ian Wilkinson. It was decided to postpone further items of the review to the agenda for the next meeting with attendance of Councillor Chittenden.

      9. Clerk Mike Winter presented a schedule of payments and receipts for the month of January 2016 (known to date). This was accepted and 15 cheques valued at £6,028-88p for payment duly signed by two councillors.

       

      The Clerk presented a monthly review of budget status and it was circulated for reference. Noting that although the bank accounts had a healthy current balance considerable expenditure was forecast up to end March 2016 and that year end balances would then be approximately as forecast.

      10. Review and Approval of Proposed Budget and Precept for Financial Year 2016/2017

       

      After various discussions and review, three (3) proposals were tabled and voted as follows

      a) A Precept of £137,000 (10% increase from 2015/2016)

       

      Proposed: Peter Fane

      Seconded: Ben Shelton

      Vote: 2 in favour, not carried

      b) A Precept of £145,000

       

      Proposed: Malcolm Watson

      Seconded: David Coggins

      Vote: 3 in favour, not carried

      c) A Precept of £185,000 (As proposed by F&GP Committee)

       

      Proposed: Charlie Nightingale

      Seconded: Mike Nettleton

      Vote: 5 in favour, 5 against, carried on Chairman’s casting vote

      Clerk to progress with £185,000 Precept application

      11. External correspondence received, reviewed and replies agreed as follows

      a) CAPALC Nomination to attend Buckingham House Garden Party on19th May 2016.

       

      Chairman Councillor Charlie Nightingale nominated. Clerk to respond with nomination.

      12. Matters raised for future agenda consideration were

       

      Previous Items raised not yet considered

      a) Critical Succession and Critical Illness plan be produced for future discussion.

      b) Communications policy for review of Council and Committee Minutes, draft, final, issue process timescales and issue method / location.

      c) Presentation from Network rail on footbridge proposal and potential traffic congestion from additional crossing closures expected at 4 per hour in each direction.

      d) Update on proposal to disperse cost of street lighting to local residents, required at next suitable meeting

      e) FSCS compensation limits on Parish Council Bank account

       

      13. With all Agenda items covered the Chair closed the meeting at 2105hrs.

       

      Signed Date

      Chair

      Great Shelford Parish Council

      Note. All the above is the official minutes of the Parish Council meeting on 20th January 2016 that have been reviewed by Parish Council with full adoption awaited at the next Parish Council meeting.




       



      Great Shelford Annual Parish Meeting 2015

      Chairman’s Report

       

      Was it really only last summer when the Tour de France sped through the Village with hundreds of us cheering them on?  And in September former Arsenal and Northern Ireland football legend, and Great Shelford resident, Steve Morrow, opened the new sports pavilion along with Jimmy Dean and Wenda Burbidge.

      Sadly, final completion of the pavilion is taking a little longer as much of the timber cladding was not to standard and is being replaced.  More happily, we received welcome confirmation from HMRC that they are not pursuing payment of VAT on the construction costs.  We are aiming to ensure we can maximise use of the facility without jeopardising this position.

      With increasing road usage and growing popularity of the Village, we are working closely with the County Council Highways Department (which has the ultimate power in respect of highways issues) to manage the traffic and related safety issues throughout the Village.  Church Street, Woollards Lane and High Green are of particular concern.  We were pleased the County Council reduced the speed limits to 30 mph on Cambridge Road and Hinton Way.

      We have asked Network Rail to bring forward their next review (not scheduled until 2019) of the situation at Shelford Station, the only station on the line between Cambridge and Liverpool Street Station without a footbridge or underpass.  So far, they are resisting.  As increased train services through Great Shelford are promised, the barriers will be down more often.

      Balfour Beatty began updating our street lighting in October.  The promised 6- 8 week programme, a PFI on behalf of the County Council, is still not finished!  We will continue to press them to restore verges, reinstall signage and replace the flower basket supports they removed.  The County Council has said they will not pay Balfour Beatty until they know the Parish Council is satisfied.

      We have an energetic and imaginative group of local parents and other villagers, coordinated by Eleanor McCrone, looking at improving play facilities on the recreation ground.  This is a big and expensive project.  Hopefully, most of the funding can be obtained through grants.  Along with the South Cambridgeshire Ecology Officer, we are also looking at how the riverbank can be rebuilt and maintained in such a way as to greatly enhance its enjoyment.

      Through the year the Parish Council has been pleased to support: the weekly Shoppers Bus for elderly and less mobile residents in the Macaulay and Chaston area; the Mobile Warden Scheme; the Shelford and Stapleford Youth Initiative, the children’s Summer Reading Challenge and the Friendship Club.  The Feast Committee had a wonderful year handing out £26,000 to local good causes; the Parish Council is pleased to support them.

      This has been the first full year since the Parish Council began leasing the car park behind Woollards Lane.  The costs include £12,000 per year for the Lease and £4,600 in Rates.

      We were pleased that Arthur Rank received full planning permission for their new hospice close to the Hinsby Roundabout.  Work on this is getting underway.

       I would like to thank my fellow Parish Councillors for their work and support, all of it voluntary and unpaid, and our Village Man, Seamus Fegan.  My thanks also to Tony Smith as he retires after many years’ service with the Parish Council and as Chairman of the Recreation Committee, and to Mike Winter who has stood down as a Councillor in order to take over as Parish Clerk from Ian Kydd who has done an outstanding job.  Mike will continue to manage the pavilion.  Finally, thanks to our District and County Councillors for looking after our interests.

       Councillor Charles Nightingale

      Chairman, Parish Council

      District Councillor for the Shelfords


      Cambridgeshire County Councillors

      Name: Gail Kenney
      Address: 4a Sedley Taylor Road
      Tel: 211547
      Email: gail.kenney@cambridgeshire.gov.uk

      Name: Tony Orgee
      Address: 8 Bourne Bridge Road, Little Abington
      Tel: 891464
      Email: Tony.Orgee@cambridgeshire.gov.uk

      South Cambridgeshire District Councillors

      Name: Ben Shelton
      Phone: 841085
      Address: 2 Forge End, Stapleford

      Name: Charlie Nightingale
      Address: 12 Aylesford Way, Stapleford
      Tel: 844763/ 07836 232032
      Email: cllrnightingale@btconnect.com

      Name: David Whiteman-Downes
      Email: david.whitemandownes@gmail.com
      Tel: 07899 930416

      Member of Parliament

      Member of Parliament for Little Shelford

      Heidi Allen is the MP for South Cambridgeshire, which includes Little Shelford.
       
      House of Commons

      Westminster, London

      SW1A 0AA

      Constituency office: 01954 212707

      E-mailheidi.allen.mp@parliament.uk

      Twitter: @heidiallen75

       

      An A to Z guide to who does what in and around Great Shelford

      Abandoned cars

      South Cambridgeshire District Council

      http://www.scambs.gov.uk/faqs/faq.htm?mode=20&pk_faq=82


      Allotments

      Great Shelford Parish Council

      Clerk Mike Winter parishclerkgreatshelford@gmail.com


      Bin collection

      South Cambridgeshire District Council
      http://www.scambs.gov.uk/BinCollection/default.htm


      Births and deaths

      Cambridgeshire County Council

      http://www.cambridgeshire.gov.uk/community/bmd/?wbc_purpose=Basic%22%3eVacancies+advertised%22%3e%3c%22%3e%3c%22%3e%3c%22%3e%3c


      Building regulations

      South Cambridgeshire District Council

      http://www.scambs.gov.uk/faqs/faq.htm?mode=20&pk_faq=155


      Bus passes

      South Cambridgeshire District Council

      http://www.scambs.gov.uk/faqs/faq.htm?mode=20&pk_faq=297


      Council tax collection

      South Cambridgeshire District Council

      http://www.scambs.gov.uk/CouncilTaxAndBenefits/default.htm& lt; /a>

      South Cambridgeshire District Council


      Elections

      South Cambridgeshire District Council

      http://www.scambs.gov.uk/CouncilAndDemocracy/Elections/contactElection.htm


      Electoral register

      South Cambridgeshire District Council

      http://www.scambs.gov.uk/CouncilAndDemocracy/Elections/ElectoralRegistration/default.htm


      Emergency planning

      Cambridgeshire County Council

      http://www.cambridgeshire.gov.uk/policing/ccpt/legislation/part1/emergencyplanning.htm


      Fly tipping

      South Cambridgeshire District Council

      http://tws.scambs.gov.uk/Connect/process.aspx?Pageid=4212


      Food safety

      South Cambridgeshire District Council

      http://www.scambs.gov.uk/Environment/Foodproductionandquality/foodcourses.htm


      Grants for home improvements

      South Cambridgeshire District Council

      http://www.scambs.gov.uk/Housing/GrantsandHomeImprovements/default.htm


      Guided Bus

      Cambridgeshire County Council

      http://www.cambridgeshire.gov.uk/transport/guided/


      Housing/ Providing council housing

      South Cambridgeshire District Council

      http://www.scambs.gov.uk/Housing/default.htm


      Housing benefit

      South Cambridgeshire District Council

      http://www.scambs.gov.uk/Housing/default.htm


      Leisure centres

      South Cambridgeshire District Council

      http://www.scambs.gov.uk/LeisureandCulture/default.htm


      Libraries

      Cambridgeshire County Council

      http://www.cambridgeshire.gov.uk/leisure/libraries/


      Litter

      Great Shelford Parish Council

      parishclerkgreatshelford@gmail.com


      Neighbourhood Watch

       

      Noise complaints

      South Cambridgeshire District Council

      http://tws.scambs.gov.uk/Connect/process.aspx?Pageid=4212


      Park and ride

      Cambridgeshire County Council

      http://www.cambridgeshire.gov.uk/transport/around/park_ride/


      Parks

      South Cambridgeshire District Council

      http://www.scambs.gov.uk/LeisureandCulture/default.htm


      Pavements

      Cambridgeshire County Council

      http://www.cambridgeshire.gov.uk/transport/roads/


      Pest control

      South Cambridgeshire District Council

      http://www.scambs.gov.uk/Environment/Pestsandnuisance/default.htm


      Planning applications

      South Cambridgeshire District Council (although the parish council is consulted on every application in the village)

      http://egov.scambs.gov.uk/planningapps/pa.php


      Police

      Sandra.Davidson@cambs.pnn.police.uk

      tanya.mutch@cambs.pnn.police.uk


      Recycling

      South Cambridgeshire District Council

      http://www.scambs.gov.uk/Environment/Wasteandrecycling/Recycling/


      Roads and traffic

      Cambridgeshire County Council

      http://www.cambridgeshire.gov.uk/transport/roads/


      Rubbish Collection

      South Cambridgeshire District Council

      http://www.scambs.gov.uk/BinCollection/default.htm


      Schools

      Cambridgeshire County Council

      http://www.cambridgeshire.gov.uk/education/schools/


      Social Services

      Cambridgeshire County Council

      http://www.cambridgeshire.gov.uk/social/about/


      Street Lighting

      South Cambridgeshire District Council 

      http://www.scambs.gov.uk/TransportandStreets/Roadandpathwaymaintenance/lighting.htm


      Sweeping the streets

      South Cambridgeshire District Council

      http://www.scambs.gov.uk/TransportandStreets/Street.htm


      Trading Standards

      Cambridgeshire County Council

      http://www.cambridgeshire.gov.uk/business/trading/


      Trees

      South Cambridgeshire District Council

      http://www.scambs.gov.uk/faqs/faq.htm?mode=20&pk_f aq=228


      Memorial Hall

      Mrs Sheila Tilbury-Davis 844384


      Waste and recycling sites

      Cambridgeshire County Council

      http://www.cambridgeshire.gov.uk/environment/waste/

       

      Links to other Great Shelford pages

      GreatShelford.info homepage

      Great Shelford news

      Great Shelford events

      Great Shelford planning and planning applications

      Great Shelford businesses

      Great Shelford community groups

      Great Shelford blogs and emails

      Great Shelford history

      Great Shelford Village Plan

      ĉ
      David Martin,
      Jun 2, 2014, 1:44 AM
      Comments